Job Title

The Accounts Payable Specialist will meticulously review, code, and process approved invoices and expense reports within the Accounts Payable system, ensuring adherence to vendor payment terms and company policies. Additionally, they will be responsible for preparing check runs and managing electronic payments like wire transfers. Maintaining comprehensive records of invoices and payments is also a key aspect of the role.Essential Duties and Responsibilities:Vouch invoices and requests for funds. This includes: Ensuring proper departmental approval on each invoice.Performing 3-way match, where applicable, on invoices to approved purchase order and receivers for all Marketing Purchase Order invoices.Ensuring proper sign off on all Capital Expenditure invoices.Reconciling monthly supplier statements to the Accounts Payable ledger.Once vouched in the SAP system, provide copies to accounting staff of those invoices coded to pre-determined General Ledger codes and Business Units, such as Prepaid, Fixed Assets, Due toDue from Subsidiary, and Advertising accounts.Maintain accurate detail files for Corporate Credit Card accounts and notify Controller of delinquent reports.Review of employee expense reports and receipts to ensure reimbursements are in compliance with Company Expense Reporting policy.Resolve discrepancies with employee expense reports with the approving manager on a timely basis.Provide bi-weekly payment selection for all employee expense reimbursements and provide register to Payroll department.Assist AP Supervisor in monthly reconciliation of the Corporate T&E credit card.Print and distribute accounts payable checks on a timely basis in accordance with vendor terms.Provide daily check activity electronic file to bank on a daily basis, including notification if no checks were issued or voided the preceding business day.Ensure timely response and follow up to vendor and internal accounts payable inquiries.Track exchange rates for a number of currencies in monthly schedule on a daily basis.Maintain accounts payable voucher files by vendor for each calendar year.Maintain vendor reports in SAP used to analyze vendor payments and expenses.Work with AP Supervisor to ensure the timely closing of Accounts Payable.Assist AP Supervisor during the year-end 1099 reporting process.Perform analysis as requested.Serve as backup for AP Supervisor.Assist during year-end audit.Ad hoc requests from management.Skills CompetenciesHS Diploma or equivalent2-3 Years working in an office environment; preferably in credit, accounting, payables or receivablesSAP experience is required