Job Title

Williams Parker, the region's largest and oldest law firm, is actively seeking Legal Support Specialists to join our client-centric team. A Legal Support Specialist facilitates the efficient operation of assigned department(s) by performing a variety of clerical and administrative tasks. This is a generalist role that includes providing coverage for legal assistants during scheduled and unscheduled absences, providing back-up support for front desk reception, and performing a variety of project management, word processing, and clerical duties.The Legal Support Specialist must be able to grasp information quickly, work independently with limited daily oversight and instruction, and be able to multitask. The role requires an individual to be flexible, able to work under time-pressure to meet deadlines and handle last-minute requests. Heshe should be very organized, proactive and results-oriented. The individual should be comfortable working with a variety of personalities, while maintaining a professional attitude at all times. Lastly, the individual should desire to learn new skills and to expand their position skills over time.If YOU are ready to level up your career with sophisticated work alongside talented long-term happy employees who enjoy the best pay and benefits package around, we want to hear from you today.RequirementsDocument servicesLead digitization and paperless initiativePrepare and manage FedExCertified MailReturn Receipt mailingsReceive, process, and maintain all corporate audit lettersSet-up and maintain workspace folder structure and electronic data room folder for M&A transactions, including managing external permissionsDraft paperelectronic closing binder of transaction documents for attorney reviewDrafts, revises, proofreads, or transcribes documents, presentations, or correspondenceInternal and external client servicesProvide back-up desk coverage for planned and unplanned PTO and leaves of absenceAttend closings & signings to provide notarywitnesscopy servicesCoordinate errand requests and courier deliveriesCoordinate travel arrangementsFacilitate holiday cardgift list taskWhen filling in for primary receptionist, professionally and warmly greet all guests that enter the firm's lobby. Answers and transfers incoming calls, screening when necessary to promptly route the call. Receive and route incoming deliveries. Accept reservations for conference rooms and manage scheduleBilling and accounting servicesNotify attorney and assistant when billing is available for reviewHandle all client receipt of funds and refund requestsProcess attorney reimbursements and check requestsRegistered Agent servicesScan received incoming registered agent mail and circulate to responsible attorney and assistantSet-up and maintain iManage workspace for registered agent matterslogMaintain iManage log of all registered agent matters incoming and outgoingTriage all internal and external registered agent inquiriesBenefitsMarket leading compensation packageHealth and disability insuranceVision and dental insuranceFirm-paid life insurance, with ability for employee to purchase additional insuranceEmployee Savings Plan with employer contributions401(k) with employer contributionsPaid time offPaid parental leavePerks platform offering over 30,000 unique discountsReferral programWellness program