Job Title

Who are we?HFW is a sector focused global law firm with a focus on shipping, aerospace, commodities, construction, corporate/commercial and insurance. We have over 700 lawyers working across 21 offices in Australia, Asia, Europe, Middle East and the Americas. We are dynamic, entrepreneurial and industry experts that think creatively and pragmatically to support our clients.In Australia, we have 3 offices in Melbourne, Sydney and Perth and around 220 team members.Job DescriptionThe RoleThe Receptionist/Office Assistant is responsible for overseeing office front of house while providing overflow administration support to fee earners, business services and the support team. This role is approximately 50% front of house and 50% office administration tasks. A key part of the role will be providing Events Assistant support to our Marketing team in Perth.Key ResponsibilitiesFront of HouseAnswer all incoming phone calls and take accurate messages as requiredMonitor staff movements including ins/outs, personal/annual leave and the work from home register, report weekly to payrollEnsure front of house and meeting rooms are clean and presentable at all timesOffer hospitality and order catering when requestedSet up and pack down meeting roomsSet up/operate all video and telephone conferences in each of the meeting roomEvent AssistanceUse InterAction to keep records and mailing lists up to date, as well as prepare and send invitations to events, manage RSVPsAssist with functions and events including producing attendee lists and name tags, greeting of guests, maintaining CPD lists and other ad hoc requestsManage catering and logistics associated with in-house eventsPractice AdministrationProvide overflow support for Legal AssistantsGeneralLiaise with suppliers and building management to resolve office maintenance issuesManage external correspondence including couriersAdministration of staff security cards, car bay usage and mobile chargersOrder stationery, office supplies and amenitiesAssist Social Committee with tasks and eventsIT liaise with IT team to maintain office equipment and maintain register of hardwareAssist with new staff set upConduct any other ad hoc duties as may be requiredDesired Skills and ExperienceExceptional attention to detailProven ability and willingness to learn office administration tasks and processesAbility to maintain and build professional relationships and to liaise with people at any levelStrong keyboard and computer skills, including knowledge of MS OfficeHighly organisedPro-active and can-do attitudeProfessional communication skills (both written and verbal)What we can offer youOur friendly Perth office has a close-knit group of both lawyers and support staff and a strong social committee. Our offices in Brookfield Place are perfectly situated, enjoying fabulous views and great facilities.Along with a salary package commensurate to your experience and expertise, you will be eligible for bonuses and relevant training. This is a chance to grow your experience in a professional, international environment. You will join a reputable and thriving practice and work with a high performing and supportive team who work together to get the right outcomes for clients and the firm.Should you wish to discuss further, please email candice.dixon@hfw.com #J-18808-Ljbffr