Job Title

Executive AssistantGet AI-powered advice on this job and more exclusive features.Finstro has been solving financial challenges within B2B Trade finance since 2012 and served global businesses with over $1 billion in Trade Payments.Finstro provides a complete cashflow management platform, enabling customer and supplier payments and providing innovative credit-based solutions to help businesses grow.We are the solution to pay and get paid on terms that suit your business.If you have energy, ambition and want to work for a dynamic, rapid growth, FinTech business, there are exciting opportunities to advance your career by joining our global team.We are seeking a proactive, efficient and experienced Executive Assistant to provide outstanding administrative support to the CEO Office and executive team members with the following key responsibilities:Coordinate schedule management and effective communications with internal and external stakeholders, whilst managing competing priorities, to enable the CEO to focus on impactful strategic initiativesProvide high-level secretarial support, demonstrate sound judgement and appropriately anticipate CEO and stakeholder needsCoordinate task allocation and reporting with management team and other stakeholdersAssist with preparation and production of documentation, correspondence, financial information, proposals and presentations including management, Board and investor reportsCompile concise, independent and unbiased meeting minutes that reflect key discussion items, decisions and action itemsAssist with task management and running errands including chasing-up suppliers, coordinating maintenance and assisting with organising eventsAnswer telephone calls, greet visitors and assist with corporate hospitality including setting-up technology and cateringCoordinate corporate travel and entertainment ensuring tickets, itineraries and documentation are correct, diarised and delivered in line with critical dates, Company Policies and related considerations (including visa, health checks, hotel bookings, transportation, meals and expense reconciliation).Compile and process invoices, expense reimbursement requests and reconciliations of basic financial statementsProvide assistance with HR mattersMaintain effective and confidential document filing, physical data records management and storage systems including implementation of a ''paperless'' office systemCoordinate with other EAs and staff to maintain office environment, services and suppliesProvide other assistance as requested by ManagerExperience and Skills Required:Degree in business, communications or other relevant discipline highly preferred5+ years Executive Assistant experience and minimum 2+ years of demonstrated experience recording meeting minutes for Board/Committee/Executive teamsDemonstrated personal integrity and ability to deal with sensitive issues with tact, diplomacy and judgement while maintaining complete discretion and confidentialityInterpersonal - strong organisational, planning and communication (written and oral) skills and ability to manage and influence change with people at a range of professional levels across a variety of social and cultural backgroundsExperience working cross-functionally and working with different and remote teamsExperience determining priority and urgency of managing multiple concurrent tasksExperience reporting task and project management progress in a timely manner and efficiently manage priorities while coping with varying volumes of work, interruptions and access to ManagerExperience managing travel and related matters for multiple concurrent executivesSoftware - Microsoft Office suite including Word (advanced), Excel (proficient), Outlook (advanced), PowerPoint (proficient); Adobe Acrobat (proficient)Internet - ability to obtain research data and reference materialsHardware - Windows PC and/or MacBook(proficient)Document production and processing - ability to produce bound presentations, scan and store digital filesSignificant demonstrable experience in managing travel and related arrangements concurrently for multiple executivesAbility to work flexible hours and be available during ad hoc CEO working hoursSufficient experience and skillsConfident, outgoing, energetic, positive and charismatic personalityHighly resourceful, motivated and resilient team player who is also extremely effective independently as a motivated self-starter working autonomouslyStrategic thinker with the ability to work across a broad range of issuesProactively seeks and develops strategies to help key stakeholdersFinance, banking or investment management industry experience essentialFacilitating strategy sessions a plus.Other information:Above industry standards compensation package including superannuation and benefits.Travel required locally within Sydney.Working days and hours are from Monday to Friday, 9:00am to 5:30pm or as otherwise required outside of these hours as reasonably necessary, including weekends.This role is based in Sydney, Australia NSW. Candidates must be in and or authorised to work in Australia.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative, Finance, and Writing/EditingReferrals increase your chances of interviewing at Finstro by 2xGet notified about new Executive Assistant jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivitySydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 1 month agoExecutive Assistant to the Deputy General ManagerMerrylands, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 1 month agoEveleigh, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 hours agoNorth Sydney, New South Wales, Australia 3 weeks agoFive Dock, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 hours agoExecutive Assistant/ Communications ManagerAuburn, New South Wales, Australia 3 weeks agoGreater Sydney Area A$60,000.00-A$65,000.00 2 weeks agoNorth Sydney, New South Wales, Australia 7 hours agoSydney, New South Wales, Australia 11 hours agoExecutive Assistant UNSW Business Insights InstituteSydney, New South Wales, Australia 9 hours agoSydney, New South Wales, Australia 1 day agoExecutive Level 1 - Assistant Director - Financial Governance SectionSydney, New South Wales, Australia A$120,842.00-A$137,823.00 2 days agoExecutive Housekeeper Assistant (M/W) Club Med ResortSydney, New South Wales, Australia 2 weeks agoProject Management Lead - Global Business Solutions - AUNZSydney, New South Wales, Australia 2 weeks agoExecutive/Assistant Manager R&D Tax OpportunitiesSydney, New South Wales, Australia 6 days agoManager, ICT Project Management Office, EL2W Sydney - 2025 Voyage Program - Rooms OperationsSydney, New South Wales, Australia 2 weeks agoMarrickville, New South Wales, Australia 5 hours agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr