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Join to apply for the Executive Support Officer - CEO role at WA Primary Health Alliance - WAPHA5 days ago Be among the first 25 applicantsJoin to apply for the Executive Support Officer - CEO role at WA Primary Health Alliance - WAPHAAbout UsAt WA Primary Health Alliance (WAPHA), we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia, we proudly manage three PHNs, guided by our2023 - 2026Strategic Plan. Since our establishment in 2015, we''ve been committed to strengthening primary care through innovative partnerships and a ''one health system'' approach, ensuring better access to services and improved health outcomes.Job DescriptionAbout UsAt WA Primary Health Alliance (WAPHA), we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia, we proudly manage three PHNs, guided by our2023 - 2026Strategic Plan. Since our establishment in 2015, we''ve been committed to strengthening primary care through innovative partnerships and a ''one health system'' approach, ensuring better access to services and improved health outcomes.Our Work Focuses OnSupporting general practices to deliver top-quality patient care.Funding local primary health services tailored to community needs.Connecting local services to simplify the health care system.Leading system-wide reform for long-term impact.As an organisation that thrives in a dynamic environment, we embrace change and seek team members who are adaptable and flexible in their approach.We are proud to be an inclusive organisation, welcoming applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people from diverse cultures, and people living with disabilities.Find out more about our values, workplace, and culture here .About The RoleWe have an exciting opportunity for a highly organised professional to support our Chief Executive Officer one-on-one. As the Executive Support Officer to the CEO, you will serve as the primary point of contact for all matters relating to the CEO while liaising across the Executive Team and Board. By providing high-level, confidential administrative support and coordination, you will enable our CEO to focus on leading the organisation effectively. This pivotal role requires initiative, diplomacy and outstanding coordination skills to keep our busy executive office running smoothly.If you have experience supporting C-suite executives and coordinating with Boards, and knowledge of the health or non-profit sector, that will be an added bonus (but its not essential). More importantly, were looking for someone with the right attitude, eagerness to learn, and commitment to our mission.Location: WAPHA Head Office, Level 2, 1 Hood Street, Subiaco (Hybrid Role)Employment Type: Full-time ongoingKey Tasks And Responsibilities Include But Not Limited ToExecutive Support: Manage the CEOs diary, inbox and correspondence, ensuring priorities are handled and meetings are scheduled efficiently. Follow up on action items delegated by the CEO to make sure nothing falls through the cracks.Meeting Coordination: Organise high-level meetings and engagements for the CEO and Executive Team prepare agendas and papers, take meeting minutes, and track follow-up actions to completion. Coordinate communications and logistics for Board meetings and other executive forums.Communication Liaison: Act as a central point of contact between the CEO and internal or external stakeholders. Handle incoming inquiries, correspondence and requests with professionalism and tact, representing the CEOs office and WAPHAs values.Travel & Finance Administration: Arrange the CEOs travel plans and itineraries, ensuring all logistics (flights, accommodation, agendas) are in place. Process travel expenses and credit card invoices promptly and accurately.Document Management: Prepare, file, and distribute documentation and correspondence, maintaining well-organised records. Ensure sensitive documents are handled with utmost confidentiality and delivered to the right people on time.Project Support: Assist the CEO with executive-level projects and ad-hoc initiatives as required, from coordinating reports to helping drive strategic projects forward. Youll wear many hats to support the CEO and leadership team wherever needed.To be considered for this role, candidates must meet the following selection criteria:Essential Experience And EducationDemonstrated experience in providing high-level executive support, including diary and email management.Strong organisational and time management skills with the ability to prioritise tasks effectively.Excellent interpersonal and written communication skills, with experience engaging with senior leadership and external stakeholders.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.Proven ability to maintain confidentiality and use discretion when handling sensitive informationExperience in coordinating meetings, preparing agendas and minutes, and supporting project activities.Ability to work independently and adapt to changing priorities.Previous experience in the health or not-for-profit sector (desirable).Project management experience (desirable).What We OfferEnjoy a hybrid work model, combining the flexibility of working from home with access to our state-of-the-art Subiaco office.We''re dedicated to your growth, with a strong commitment to employee development and professional learning opportunities.Take advantage of generous salary packaging, with up to $15,900 for general living expenses and $2,650 for entertainment, tax-free each year.Access to an Employee Assistance Program for professional and confidential support when you need it.Additional paid parental leave to help balance work and family life.Enjoy a paid day off during our Christmas shutdown period.Benefit from our $200 annual health and wellbeing reimbursement.Unlock thousands of learning opportunities with full access to LinkedIn Learning.Study leave options available to support your academic pursuits.Option to purchase additional leave for greater work-life balance.Access long service leave after 7 years if eligible, with a full 13 weeks available after 10 years of continuous service.To ApplyPlease submit your application by clicking the Apply button.Your application should include your CV. To help showcase your abilities, our recruitment process begins with a Vervoe skills assessment, giving you a glimpse into the typical tasks involved in the role. Keep an eye on your inbox, including the junk folder, so you don''t miss out on the chance participate in our recruitment process.Applications close 3:00 PM Thursday 8th May 2025.If you have any queries, please email jobs@wapha.org.au. Please note that applications must be submitted via the link provided applications received by email will not be accepted.Eligibility Requirements: Candidates must hold unrestricted Australian working rights. Successful applicants will be required to provide relevant qualifications, a valid visa (if applicable), a passport, and a National Police Check upon request.About UsWA Primary Health Alliance builds and strengthens primary health care in Western Australia, so people can access the services they need closer to home. As the operator of all three Primary Health Networks in Western Australia, we aim to ensure that the people most at risk of poor health have access to quality care. By working closely with GPs, health professionals, service providers, hospitals, government, and the community to strengthen primary care state-wide, we are delivering better health, together.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionOtherIndustriesHospitals and Health CareReferrals increase your chances of interviewing at WA Primary Health Alliance - WAPHA by 2xSign in to set job alerts for Support Officer roles.Perth, Western Australia, Australia 6 days agoPerth, Western Australia, Australia 2 days agoPerth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 2 days agoPerth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 3 weeks agoPerth, Western Australia, Australia 4 days agoPerth, Western Australia, Australia 1 week agoCockburn, Western Australia, Australia A$92,098.00-A$96,660.00 1 week agoPerth, Western Australia, Australia 1 week agoEngineering Support Officer (Operations)Maddington, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 22 hours agoPerth, Western Australia, Australia 3 weeks agoPerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 18 hours agoPerth, Western Australia, Australia 3 weeks agoWest Perth, Western Australia, Australia 6 days agoSubiaco, Western Australia, Australia 1 day agoPerth, Western Australia, Australia A$75,911.00-A$88,185.00 2 weeks agoAdministration Officer - EMR Program SupportPerth, Western Australia, Australia 6 days agoIT Support Engineer (IT Managed Services)Perth, Western Australia, Australia 2 weeks agoPerth, Western Australia, Australia 4 days agoPerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 6 days agoCannington, Western Australia, Australia 1 day agoPerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 6 days agoPerth, Western Australia, Australia 1 week agoMount Helena, Western Australia, Australia 1 week agoPerth, Western Australia, Australia 3 months agoPerth, Western Australia, Australia 1 month agoCanning Vale, Western Australia, Australia 1 week agoPerth Airport, Western Australia, Australia 6 days agoWere unlocking community knowledge in a new way. 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