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Join to apply for the Facilities Assistant role at JLL 1 month ago Be among the first 25 applicants Join to apply for the Facilities Assistant role at JLL Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. What this opportunity involves: We are seeking an office administration professional to join our client site! You will be the main point of contact and undertake various duties such as reception, mailroom including incoming and outgoing mail and parcels, facilities support and any ad hoc requests from the FM. A snapshot of the role: Accept all incoming mail from Postman. Separate them & email to receivers. Accept deliveries from interstate HPI sites. Enter them into the inbound register & make a run-sheet. Provide superior customer service to meet on-site clients expectations. Liaise with base building management as required. Assist in managing all on-site contractors to ensure they perform to the required standards (including inspection of vendors works). Includes ensuring JLLOnsite inductions are completed. Full completion of Permit to Works Forms, SWMS, Insurances, and all supporting licenses/documents obtained before any works are undertaken or commencing. Manage all invoices in Corrigo, request vendor invoices, and comply with approval requirements. Maintain premises in neat and good working condition at all times. Sound like you? This is what were looking for: Prior experience in facilities, property management, hospitality or related fields preferred. Understanding local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous. A proactive approach, seeking out ways to better the operations. Ability to work autonomously with teams dispersed across the country. What you can expect from us: As an organisation, we dont just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the Worlds Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Apply today, quoting job reference number ATREQ417337 Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted. Seniority level Associate Employment type Full-time Job function Management and Manufacturing #J-18808-Ljbffr