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2 weeks ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Knight Frank AustraliaTalent Acquisition Specialist at Knight Frank recruiting experts in Commercial Property Management | Facilities Manager | Assistant Property ManagerAbout us:At Knight Frank were passionate about property, but it takes more than passion to make us the worlds most successful privately-owned property agency and consultancy.With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.Knight Frank is a place where you can bring your whole self to work. Thats what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.Whats in it for you?Competitive remuneration packageCareer development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.Flexible working arrangements designed to suit individual circumstances and family needsA generous 16-week parental scheme plus superannuation for a full 12 monthsBirthday leaveSwap around a public holiday for a cultural swap day!Two Wellness Days to allow you to focus on your own physical and or mental wellbeingA workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friendsWe applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charitiesOur reward platform The Vault which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discountsBecause life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisationPlus, so much more!The role:Our Asset Management team is widely recognised for delivering outstanding services to a diverse range of commercial, industrial, mixed use and retail clients across Australia.Were currently seeking a proactive and experienced Team Administration Coordinator to play a key role in the continued success of our Asset Management business in Brisbane CBD.In this dynamic role, youll provide administrative support to a team of property and facilities managers, helping them achieve the best outcomes each day. Your strong organisational skills and commitment to excellence will make you an invaluable part of the team.Key responsibilities:Draft, format, and review correspondence, presentations, and key documentation for internal and external stakeholdersOversee the Client Relationship Management (CRM) database, ensuring data integrity and relevancePrepare high-quality property submissions(including content for LinkedIn, signage, and print media) using InDesign, Microsoft Word, and PowerPoint within brand guidelinesManage calendars of senior team members and team leave calendars, arrange client and team meetings and prepare associated documentationOrganise and coordinate team meetings, including scheduling, agenda preparation, and minute-takingProvide day-to-day administrative assistance to the Asset Management team, including reception support as neededProcess invoices, prepare expense claims, and support departmental budgeting and reporting activitiesSupport the team with onboarding of new assets and clientsManage onboarding and off boarding of team membersArrange and contribute to client eventsWho are we looking for?Join a team where the uniqueness of our people is celebrated, contribution is rewarded, and voices are respected and heard. A place where everyone has the chance to perform their best.With a flexible attitude, and resilience, you will be comfortable managing multiple deadlines and contributing to the success of the team.3-4 years of experience in an administrative role, preferably supporting a teamTertiary qualification in Business Administration or a related field (preferred but not essential)Proficient in Microsoft Office Suite (particularly Word, Excel, and PowerPoint), with experience in tools such as InDesign, CRM systemsHighly organised with strong time management and prioritisation skillsExceptional written and verbal communication skillsProactive, self-motivated, and able to take ownership of tasks and responsibilitiesStrong attention to detail and commitment to accuracyClient-focused, professional, and responsive in all interactionsNot the perfect fit?We encourage applications from people of all backgrounds and abilities - as every person and their situation is unique, we look at this on an individual and applied role basis.We actively encourage you to apply for roles that suit your background and skillset. You might have something we didnt realise we needed!Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative, Consulting, and Customer ServiceReferrals increase your chances of interviewing at Knight Frank Australia by 2xSign in to set job alerts for Administrative Specialist roles.Brisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 weeks agoBusiness Support Officer - Metropolitan South RegionSouth Brisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 weeks agoExpression of Interest - UQ Temps Administration OpportunitiesSt Lucia, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 week agoBusiness Support Officer - Metropolitan South RegionSouth Brisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 day agoBrisbane, Queensland, Australia 1 week agoBrisbane City, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 3 hours agoSouth Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 days agoSouth Brisbane, Queensland, Australia 6 months agoOffice Manager and Executive Support OfficerSouth Brisbane, Queensland, Australia 2 weeks agoExecutive Assistant to the Founder & CEOBrisbane, Queensland, Australia 4 weeks agoBrisbane City, Queensland, Australia 23 hours agoSouth Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 2 weeks agoSouth Brisbane, Queensland, Australia 6 days agoSouth Brisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia A$70,000.00-A$85,000.00 3 weeks agoBrisbane, Queensland, Australia $87,790.00-$96,217.00 1 week agoBrisbane, Queensland, Australia 2 weeks agoExecutive Assistant - The Gap State High SchoolBrisbane, Queensland, Australia 6 days agoAdministrative Officer (AAEP) - Morayfield State SchoolBrisbane, Queensland, Australia 2 days agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 3 hours agoBrisbane, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 7 months agoNorthgate, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoWere unlocking community knowledge in a new way. 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