Job Title

We are looking for a motivated and enthusiastic administration assistant to become part of our central administration team that supports our specialised legal departments. The successful candidate will be part of the team that supports our lawyers and paralegals to deliver legal services to our clients. Our administration team is the lifeblood of the business, and we believe the role plays a crucial part in fulfilling the intent of our firm, which is to help our clients and change their lives for the better. We support personal and professional growth, and our senior staff members take the time to focus on the training and development of all staff, including our administration team. Our administration staff have career progression opportunities available to them should they show interest and meet requirements. About Attwood Marshall Lawyers Attwood Marshall Lawyers are an established, reputable law firm that traces its origins in the Coolangatta/Tweed Heads area on the Gold Coast to when Eric Attwood set up his legal practice after the Second World War in 1946. For over 75 years, we have been dedicated to serving the local community. We believe our brand is known for the following positioning statements: Long established firm with 7 offices across the eastern seaboard of Australia We are at the forefront of legal innovation & technology Our teams act exclusively in their area of law We care our staff are trained to connect and communicate with our clients to help them deal with one of the biggest stressors in their lives We strive to provide exceptional service to our clients We help people with their matter and change their lives for the better We are passionate advocates for social justice & change Our values are Integrity, Understanding, and Responsibility. We moved into our current Coolangatta beachfront offices located in The Strand building in 1989 and have continued to grow ever since, with over 80 staff and additional offices located in Coolangatta, Robina Town Centre, Southport, Kingscliff, Brisbane, Sydney, and Melbourne. We are a family orientated law firm with an emphasis on work/life balance. We support our employees in their work environment and provide excellent office conditions, utilising the latest in practice management systems (LEAP) and technology. Staff have modern workspaces with natural light and ergonomic equipment. Part of our vision is to create a safe, happy work culture that promotes learning, health and purpose. We are a paperless office and have a focus on automation and technology to help with progressing our clients matter as quickly and efficiently as possible. We traditionally act for people in the most stressful periods of their lives, and it is very important that our lawyers, paralegals, and support staff share our intent or purpose in their working life. We offer a structured training program for both professional and personal development and provide supervision, guidance, and mentoring from our senior lawyers. We also provide in-house business and personal coaching to assist in effective communication with clients, family, and colleagues. The Role We are looking for an administration assistant to join our team to support our staff and provide exceptional customer service to our clients. The successful candidate must be a team player, a good communicator & willing to learn. Duties Meet and greet clients at reception Answer and transfer calls promptly and in a professional manner Scan, save and distribute documents via our practice management software (LEAP) Collate letters, court documents & briefs Preparation of the outgoing post. Preparation for meetings Management of postal and kitchen supplies Maintaining cleanliness of the office Desirable Attributes An intent or purpose in life to help people and change their lives for the better Well-spoken, articulate and a friendly disposition Excellent communication and client liaison skills A high attention to detail and the ability to think outside the box Excellent spelling, grammar, punctuation, and vocabulary skills Responsible and have integrity A good work ethic and be self-motivated A good team player attitude who will embrace the culture and systems of the firm Willingness to embrace new technology and work electronically Positive/enthusiastic approach and must show initiative Ability to prioritise competing tasks Organisational and time management skills Flexibility with working at any of our offices (Robina, Coolangatta, Southport and Kingscliff) when required High School Certificate Qualified as a Justice of the Peace or Commissioner of Declarations (you can enrol in this course once employed) Experience using LEAP Practice Management System, Online Phone Systems, and CRM systems (preferred but not essential). What We Offer Highly reputable law firm with an experienced team of lawyers and staff Excellent training program and career development focus Leading legal practice management systems and software Healthy work environment and work-life balance Great corporate culture with professional/personal development and training Well-resourced administrative team, IT, and office facilities Experienced senior lawyers for training, mentoring and support Excellent salary package The Location Attwood Marshall Lawyers has modern, spacious, well-positioned offices at Coolangatta, Robina Town Centre, Southport, Kingscliff, Brisbane, Sydney, and Melbourne. This full-time position is based at our Coolangatta office. There may be instances where you will be required to work from our other offices. Apply Today Please send your CV and cover letter to Practice Manager Holly Gilholme by emailing hgilholme@attwoodmarshall.com.au before Friday 18th of April 2025. We look forward to hearing from you.