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At Baker McKenzie, we are different in the way we think, work, and behave. As the first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, Melbourne in 1982, and Brisbane in 2014. With our extensive experience in the local market and global connectivity, we are the firm of choice for Australian and multinational companies. Our 6,500 lawyers worldwide collaborate seamlessly across practice groups, sectors, and markets to provide connected perspectives, integrated solutions, and seamless guidance for success in an interconnected global market. Baker McKenzie Australia offers access to complex, market-leading matters, working with some of the world''s best legal mindspeople who know the law and understand business. We provide unparalleled training and secondment opportunities across our global network. Locally, our inclusive culture emphasizes learning, coaching, and opportunity, where you will work in small teams on cross-border matters. We value proactive thinkers who stand out. About the team The Dispute Resolution Group in our Australian office is one of the largest practice groups, with extensive experience advising and representing clients in complex commercial disputes. Known for practical, commercial advice and problem-solving, as well as cross-border capability, we are instructed by major national and international organizations and leading insolvency practitioners on large-scale restructuring and insolvency cases across various industries. Our collaborative approach helps clients remain compliant, innovative, and profitable in a rapidly evolving industry. About the role We have a rare opportunity within our Melbourne team for a full-time Secretary. In this role, you will provide timely, efficient, and high-quality secretarial and administrative support to one or two Partners and several Associates in the Dispute Resolution practice group. Key duties include but are not limited to: Answering calls: Screen, resolve simple queries, relay messages, and redirect as needed. Document creation and editing: Type letters, emails, memos, contracts, presentations, and pitch documents, using version control and track changes. Overflow support: Assist other Secretaries with administrative tasks, including leave cover. Billing processes: Handle monthly billing, client invoicing, draft and distribute invoices, and manage reporting for key clients. Client matter intake: Support the intake process for new client matters. Expenses: Process expense claims and cheque requisitions. Conflict searches: Perform conflict searches as required. Correspondence organization: Manage voicemail, email, and postal mail in the absence of authors or as requested. Client communication: Maintain relationships and assist with business development activities. Event and travel coordination: Organize couriers, conferences, functions, travel, and accommodations. Arrange meetings, room bookings, catering, and invitations. Calendar management: Manage authors calendars and schedules. File management: Maintain and update files according to tasks and firm standards. Ad hoc tasks: Perform various additional duties as needed. About you Experience supporting multiple fee earners in a law firm or professional services environment. Minimum typing speed of 50 wpm with 90% accuracy. Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel. Excellent customer service and client relationship skills. SAP experience (preferred but not required). Desirable: Advanced Diploma of Business (Legal Practice) or equivalent. Ability to work well in a team, including across Australian and international offices. Willingness to learn and develop others through mentoring. Benefits Competitive salary, bonus scheme, insurance options, employee discounts, and referral rewards. Opportunities for client and international secondments, and global development programs. Flexible working arrangements. Paid parental leave, coaching services, additional leave options, volunteer leave, and flexible holidays. Health and wellbeing programs, including confidential counselling and financial coaching. For more information on our benefits, click here . Inclusion, Diversity & Equity Baker McKenzie is committed to a diverse and inclusive culture, offering equal opportunities for all employees. We foster an environment where individuals of all backgrounds can succeed and contribute. Our bAgile program promotes flexible work opportunities. We invite applicants to inform us of any reasonable adjustments needed for the recruitment process or role performance. We are happy to share past accommodations and work with you personally to ensure success. Please contact us for more details. Apply today! If interested, please click "apply now" . For more information or a confidential chat, contact Stephanie.Schmidt@bakermckenzie.com . We encourage applications from all genders, abilities, and backgrounds, including Aboriginal and Torres Strait Islander peoples. We work with preferred agencies and are not accepting candidates outside these arrangements. #J-18808-Ljbffr