Job Title

Executive Assistant to Senior LeadershipSydney NSW, Australia Req #526Friday, 2 May 2025About KeytonWith over 75 villages and more than 17,000 residents nationally, Keyton is one of Australias leading owners and operators of retirement living communities. Leveraging over 30 years of experience, our teams work across the country in various departments and business units, all sharing a common goal: We Lead with Heart. We are committed to creating caring and fun-filled retirement communities.Our purpose is to create places where communities thrive not only for residents but importantly, for our employees as well. We do this by creating safe, secure, and connected independent living communities where residents can enjoy active and social lifestyles, close to essential services and amenities.Your Day on a PageAn exciting and rewarding opportunity has become available for an experienced Executive Assistant to join the Keyton team. Based in our Sydney office, this role offers a flexible work arrangement with 3 days in the office and 2 days working from home. The successful candidate will be primarily responsible for providing high-quality senior executive assistance and operational support to Keytons Head of Sales and Head of Safety, Sustainability, and Wellbeing.In this role, you will leverage your administrative, organisational, and relationship management skills daily. You will collaborate with our Executive Leadership Team, playing a crucial role in the success of our dedicated team at Keyton. Responsibilities include:Being the first point of contact for all internal and external stakeholders, responding appropriately to inbox and internal communications.Diary management, understanding priorities and commitments in advance.Calendar management, including scheduling meetings, appointments, monitoring deadlines, sending reminders, and arranging travel.Drafting high-quality documents and presentations, including investment papers and management presentations, ensuring deadlines are met and style guides are followed.Coordinating travel arrangements via Corporate Traveller.Processing monthly expenses and invoices through Microsoft D365 promptly.Providing a broad range of administrative support, which may include team management tasks such as managing Dayforce absences, creating job requisitions, ordering IT equipment, and assisting with onboarding.Assisting with office management duties, including coordinating meetings and events, maintaining filing and documentation, and serving as the File Warden for the Sydney office.Facilitating successful meetings through preparation of minutes, agendas, reports, booking rooms, and informing attendees.Assisting with ad hoc special projects as needed.Who You AreThe successful candidate will demonstrate confidence, maturity, and the ability to manage various tasks efficiently. Experience liaising with senior executives and building rapport with internal and external stakeholders is essential. You will also have:At least 5 years experience as an Executive/Personal Assistant or in a similar administrative role.Strong organisational skills to manage and prioritise multiple tasks effectively.Exceptional communication skills, rapport-building, and negotiation abilities.Proficiency in Microsoft Office, especially Teams, PowerPoint, SharePoint, and Excel; experience with D365 or similar systems is preferred.A high level of professionalism and confidentiality.Adaptability, sharpness, and the ability to manage reactive situations.Positive energy, resilience, and a proactive attitude.Ability to work well within a team.Motivation, initiative, and the ability to anticipate needs.A hands-on approach.Benefits include a competitive salary + bonus scheme, generous leave entitlements (annual leave + Wellbeing Days), training, a supportive team, and Fitness Passport for you and your family.Ready to Join the Fun?If you possess exceptional administrative skills, can build rapport effortlessly, and have strong organisational abilities, wed love to hear from you!Apply now by submitting your CV and a cover letter explaining why youre suitable for this role.Be part of something truly special!Please note: You will need to complete a Police Check and receive an annual flu vaccination between April and October, with evidence prior to joining.At Keyton, we celebrate diversity and believe that our differences make us stronger. We are committed to inclusion and encourage applications from all backgrounds, regardless of gender, gender identity, sexual orientation, disability, ethnicity, race, age, religion, or social background. #J-18808-Ljbffr