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Join to apply for the Secretary - Dispute Resolution role at Baker McKenzie2 days ago Be among the first 25 applicantsJoin to apply for the Secretary - Dispute Resolution role at Baker McKenzieAt Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. With our breadth of experience in the local market and global connectivity, we are the firm of choice for Australian and multinational companies. We have 6,500 lawyers globally who work seamlessly together across practice groups, sectors and markets to provide our clients with the connected perspectives, integrated solutions and seamless guidance they need to succeed in an increasingly interconnected global market.Baker McKenzie Australia offers you access to complex, market leading matters working with some of the world''s best legal minds - people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.About the teamBaker McKenzie''s Dispute Resolution Group is one of the Australian office''s largest practice groups and has the depth of experience and accomplishment to advise and represent clients in all matters associated with complex commercial disputes.Known for our practical, commercial advice and problem solving, as well as our cross-border capability, we have the privilege of being instructed by major national and international organisations and leading insolvency practitioners in large-scale, complex restructuring and insolvency assignments, across a range of industries and disciplines.Thanks to our collaborative approach, we can help our clients to remain compliant, innovative and profitable in what remains a quickly evolving industry.About the roleA rare opportunity exists within our Melbourne team for a full-time Secretary. In this role, you will provide timely, efficient, and high-quality secretarial and administrative support across a variety of duties to assist one or two Partners and several Associates in the Dispute Resolution practice group.Key Duties of the role include but are not limited to:Answering the phone: Screening calls, resolving simple queries, taking and relaying messages promptly, and redirecting queries when necessary.Creating and amending documents: Typing letters, emails, memos, contracts, agreements, presentations, and pitch documents, using version control and track changes.Overflow support: Providing overflow administrative support to other Secretaries, when required including leave cover.Managing billing processes: Handling monthly billing and specific client invoicing requirements, drafting and circulating invoices, distributing invoices to clients, and managing weekly, monthly, and quarterly reporting for key clients.Supporting client matter intake: Assisting with the intake process for new client matters.Processing expenses: Handling expense claims and cheque requisitions.Conducting conflict searches: Performing conflict searches as required.Organising correspondence: Screening and organising voicemail, email, and postal mail in the authors absence and as requested.Communicating with clients: Maintaining relationships with clients and assisting with business development activities to support the growth of our practice.Event and travel coordination: Organise couriers, conferences, functions, travel, and accommodation. Arrange internal and external meetings, including room bookings, car spaces, catering, and invitations.Calendar management: Manage authors calendars and schedules, ensuring you are always informed about their whereabouts.File management: Identify, open, generate, maintain, label, update, and close files according to tasks, author preferences, and Firm requirements.Ad hoc tasks: Handle various ad hoc tasks as requested.About youPrevious experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners;A minimum typing speed of 50 wpm (90% accuracy rate);Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel;Excellent customer service and client relationship skills;SAP experience (preferred but not required); andAn Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.ability to work well in a team environment (including across Australian offices and internationally);willingness to learn; andwillingness to develop others through mentoring and sharing experiences.Financial: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your immediate family.Learning & development opportunities: client and international office secondments and regional and global development programs.Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle.Leave: 26 weeks'' paid parental leave for parents/carers (with no minimum service) with access to an external coaching service, ability to purchase additional annual leave, volunteer leave and flexible public holidays.Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance.For more information on our benefits, click hereInclusion, Diversity & EquityBaker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity, culture, gender, sexual orientation, gender identity and expression, religion, age, disability, carer status and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program also encourages a range of flexible work opportunities for all.We want all applicants to be given the best possible opportunity to succeed in our recruitment processes and beyond so we invite you to let us know of any reasonable adjustments you require to participate in our recruitment processes or to perform the requirements of our roles. We also appreciate that everyone''s needs are different, so we are keen to work with you personally, to set you up for success. We are also happy to share accommodations we''ve made in the past.Please feel free to contact us on the details below.Apply today!If you are interested in the above role, we would be delighted to hear from you! Please click "apply now".If you would like to find out more or have a confidential conversation please reach out to me on Stephanie.Schmidt@bakermckenzie.comAs part of our commitment to creating a diverse and inclusive workplace, we encourage applications from all genders, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander peoples.We have established relationships with preferred agencies, and are not accepting candidates outside of these arrangements for this position.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionLegalIndustriesLaw PracticeReferrals increase your chances of interviewing at Baker McKenzie by 2xSign in to set job alerts for Secretary roles.Executive Assistant - Permanent Fulltime (Burwood East)Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoPort Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 5 days agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 months agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 5 days agoSouth Yarra, Victoria, Australia 5 days agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 5 days agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 2 days agoMedical Imaging Adminstration ReceptionistParkville, Victoria, Australia 27 minutes agoMelbourne, Victoria, Australia A$66,000.00-A$80,000.00 3 days agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 5 days agoSouth Melbourne, Victoria, Australia 2 months agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 month agoPersonal Assistant | Technology & Transformation | MelbourneMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 days agoWere unlocking community knowledge in a new way. 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