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About The Role And Team We have an exciting opportunity for a Facilities/Files & Securities Clerk to join our Workspace team, onsite in Newcastle. As a Facilities/Files & Securities Clerk, you will provide prompt, efficient, and reliable service to our growing Newcastle office, which currently consists of 65+ people. Your responsibilities will include: Setting up rooms and IT equipment for meetings, events, and seminars (laptops, projectors, AV setup); Liaising with the Events team regarding internal events; Setting up desks with IT equipment and cabling; Maintaining inventory of AV and WFH equipment and coordinating their distribution and return; Conducting daily morning floor walks to ensure the office is ready for operation; Managing security access card distribution and maintenance; Providing office tours for new starters; Monitoring and completing service requests via Jira; Logging jobs with building management; Coordinating secure bin pickup/delivery and general office maintenance (e.g., toner replacement, paper jams); Assisting with office moves and fit-out projects (possibly in other states); Preparing files for archiving or off-site storage; Managing file pickup, delivery, and safe custody; Preparing documents for storage; Ensuring process consistency for archiving and off-site storage; Scanning original documents as needed; Training backup staff for Files & Securities duties; Performing ad hoc duties as required. About You You will ideally have: Experience in a facilities or files & securities clerk role or similar; Experience in a professional services environment (preferred); Strong attention to detail; Excellent customer service and interpersonal skills; Flexibility, reliability, and a proactive attitude; Strong organizational skills and ability to prioritize; Ability to work autonomously and follow directions; Proficiency in Microsoft Office; Ability to work under pressure; Professional work ethic. About Us Hall & Wilcox is a leading independent Australian law firm, delivering outstanding legal services to diverse clients. Our purpose is to enable our clients, our people, and our communities to thrive. Learn more about our culture and awards, and hear from our people: bit.ly/HWpeople We are committed to creating an inclusive workplace and encourage applications from candidates of all backgrounds, including First Nations peoples, and support candidates with disabilities. For adjustments or questions, contact Archie Marchant at Archie.Marchant@hallandwilcox.com.au. This vacancy is managed by our HW Talent Acquisition / People & Culture team. #J-18808-Ljbffr