Job Title

As a Senior Team Assistant at FSI, you will provide essential administrative support to our investment teams, ensuring smooth operations and effective communication. We are looking for an energetic, proactive individual with strong organisational skills who thrives in a fast-paced environment. This role features a dynamic workload, with both busy and quieter periods, allowing for a balanced work experience.About youYour experienceMust have a minimum of 5 years previous experience in a corporate administrative role, preferably within the finance or asset management industry.Strong experience in coordinating complex travel arrangements, including booking flights, accommodations, and managing travel itineraries (domestic and international).Extensive experience with calendar and inbox management.Excellent organisation and time management skills, with a keen attention to detail and the ability to handle confidential information with discretion.Demonstrated ability to organise and prioritise tasks and work with minimal directionStrong interpersonal and communication skills, both written and verbal.Ability to build effective relationships and rapport at all levels.Willingness to go beyond the job description to support team activities, managing multiple priorities while staying one step ahead.Capacity to manage multiple tasks simultaneously, prioritise effectively in a fast-paced environment, and working to tight deadlines.A proactive and positive attitude with a commitment to providing exceptional service with a problem-solving mindset.A team player with a positive, can-do attitude who is proactive with a flexible approach to work.Proficiency in Microsoft Office Suite (Advanced Outlook, Intermediate Word, Excel, PowerPoint).Experience with calendar management tools and scheduling software.Familiarity with travel booking systems and expense management software.Ability to quickly learn and adapt to new software and technology tools.Good knowledge of IT systems and the ability to troubleshoot minor technical issues.Great communication skills, both written and verbal.Provide administrative support to Investment Heads and their teams, including managing calendars, scheduling global meetings and coordinating with internal and external stakeholders.Coordinate travel arrangements, both domestic and international, including booking flights, hotels, and transfers, organising visas and ensuring all details are accurately added to travelers'' diaries.Prepare and format a variety of documents, including Word documents, PowerPoint presentations, client correspondence and reports, ensuring they adhere to brand guidelines and maintain high accuracy.Organise and manage meeting rooms, guest registration and assist with catering arrangements.Plan and execute team events, including logistics, invitations, and on-the-day coordinationExpense management including invoicing.Facilitate the onboarding process for new team members and the offboarding process for departing colleagues.Collaborate with other assistants within the wider company to ensure coverage and promote a collaborative working environment across teams.Maintain and update registers, systems, and documents related to employee or client information.Perform adhoc administrative duties, such as maintaining the floor, building maintenance requests as required, ordering stationery and supplies.About usFirst Sentier Investors is a global asset management group providing high quality, differentiated and relevant investment capabilities aiming to deliver exceptional investment performance for our clients and profitable growth for our shareholder.We do this through our independent teams of active, specialist investors who share a common commitment to responsible investment principles. We are a global asset management business and the home of investment teams AlbaCore Capital Group, FSSA Investment Managers, Igneo Infrastructure Partners, RQI Investors and Stewart Investors. All our investment teams whether in-house or individually branded operate with discrete investment autonomy, according to their investment philosophies.Our success relies on our ability to deliver outstanding client outcomes, supported by our culture and an efficient, sustainable and scalable business. We are committed to investing in our people to ensure we attract, develop and retain the talent to deliver these outcomes, guided by our vision, purpose and values.Care: we care about our clients, society and each other.Collaboration: we collaborate to deliver the best solutions.Openness: we are open with each other, and to different ways of thinking.Dedication: we are dedicated to being experts in our respective fields.Why work with usWorking at First Sentier Investors gives you access to a growing, values-led organisation with competitive pay and industry-leading benefits including:Flexible working and a gender-neutral parental leave programme that provides 26 weeks paid leave in every regionGlobal collaboration, international mobility and the opportunity to build your career in different marketsEmployee-driven charitable foundation allows our people to give back in their local communities through donation-matching and paid volunteering daysAccess to learning and development opportunities including in-house training and external programsCorporate Sustainability & B CorpWe are committed to ensuring that as a firm, we are contributing to building a sustainable economy and society by improving our environmental, social and governance standards and holding our own business to the same standards that we expect of the companies that we invest our clients capital in; and by doing so, reinforcing our position as responsible investors. Corporate SustainabilityIn 2022, First Sentier Investors became a globally certified B Corp. B Corp Certification provides a framework that we can use to effectively assess our operations against high standards from an environmental, social and governance point of view, as well as to identify areas where we can enhance and improve. Based on the B Impact Assessment, First Sentier Investors earned an overall score of 107.2, as of November, 2022. B Corp CertificationOur commitment to Diversity, Equity & Inclusion (DE&I)At First Sentier Investors, we value the different experience, ideas and perspectives that our people bring to the work they do. We are committed to fostering an inclusive and equitable culture where diversity can thrive. We believe this leads to better outcomes for our people and our clients, and its the right thing to do.We provide equal employment opportunities to applicants regardless of race, religion, sex, sexual orientation, gender identity or expression, disability, age, family status, or any other category protected by law.If you require any reasonable adjustments throughout the recruitment process or as part of the role, please let us know so we can support you.Seniority levelSeniority levelAssociateEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesInvestment Management and Financial ServicesReferrals increase your chances of interviewing at First Sentier Investors by 2xSign in to set job alerts for Executive Assistant roles.Sydney, New South Wales, Australia 2 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivitySydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 1 month agoEveleigh, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 1 month agoNorth Sydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 8 hours agoFive Dock, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 days agoSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 14 hours agoExecutive Assistant/ Communications ManagerAuburn, New South Wales, Australia 4 weeks agoSydney, New South Wales, Australia 5 days agoSt Leonards, New South Wales, Australia 3 days agoExecutive Assistant UNSW Research & EnterpriseSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 5 days agoGreater Sydney Area A$60,000.00-A$65,000.00 3 weeks agoSydney, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 5 days agoExecutive Level 1 - Assistant Director - Financial Governance SectionSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 3 hours agoAssistant Front Office Manager | The DarlingSydney, New South Wales, Australia 6 hours agoPyrmont, New South Wales, Australia 2 weeks agoAssistant Front Office Manager | The Star GrandSydney, New South Wales, Australia 6 hours agoExecutive Housekeeper Assistant (M/W) Club Med ResortSydney, New South Wales, Australia 3 days agoProject Management Lead - Global Business Solutions - AUNZSydney, New South Wales, Australia 3 weeks agoWere unlocking community knowledge in a new way. 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