Job Title

PERMANENT FULL TIME ADMINISTRATION / COORDINATOR ROLE AT MACQUARIE PARKMAKE A DIFFERENCE WITH US!About Us: We all want to be part of something bigger than ourselves. At BaptistCare, you can be part of an organisation that truly makes a difference. Join us and be part of a team that supports one another to make a meaningful difference in the lives of the people we serve.BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nations most respected care and community services providers. We create strong and caring communities and place people at the centre of all we do.Your Role: As an Admin Officer/Coordinator, you will play a crucial role in managing the rostering and workforce management for our Residential & Retirement Living stream. You will support the team by providing exceptional customer service, handling office administration, financial administration, and ensuring the smooth operation of our rostering system.Key Responsibilities:Prepare and release the fortnightly roster in line with the requirements of the Enterprise Agreement (EA)Assist the Residential Manager (RM) in ensuring the roster is managed cost-effectively, including managing overtime and agency useOversee shift replacement for sick, annual, and long service leaveAssist the RM with effective leave management and planningMaintain the ''Master'' RosterEnsure the time and attendance system and employee timesheets are maintained on a daily basisComplete employee timesheet reconciliation accurately for pay-end on a fortnightly basisAssist the RM in liaison with the Talent Acquisition Partner and Education & Quality Supervisor to onboard and induct new employeesManage compliance for employee Police check renewals, NDIS, and VisaProcess shift swap requestsEnsure pay queries are investigated and actioned in a timely mannerAssist the RM with processing changes to employee conditions and requests for Letters of OfferAssist RM and HR Partner with the casual conversion processAssist employees with queries such as leave, EA clauses, uniform, etc.Key Requirements:Proven experience in office administration and outstanding organisational skillsExperience in supervision and/or development of clerical staffExcellent numeracy skills with demonstrated ability to complete banking and reconciliationsSound time management skills and ability to prioritiseExperience with Word, Excel, Outlook, and CRM databases. UKG knowledge highly regardedExcellent communication and customer service skillsAbility to work with minimal supervision and as part of a teamConflict management and problem-solving skills. Confidentiality is a huge part of this roleDesirable Qualifications:Diploma or Certificate qualification in Business Administration or related field or equivalent experiencePrevious experience in a Residential Aged Care administrative rolePrevious experience in scheduling/roster management - HIGHLY REGARDEDHow to Apply: If you are passionate about making a difference and meet the above requirements, we would love to hear from you! All candidates will need to undergo necessary background checks including police clearance and NDIS. #J-18808-Ljbffr