Job Title

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.What we do:As a recognized leader in providing Private Markets Investment and Technology Solutions to clients across the globe, we manage approximately $134.9 billion in discretionary assets and have oversight of an additional $821.2 billion in non-discretionary assets as of December 31, 2024.The Opportunity:Are you ready for something new? Do you pride yourself on being the go-to person that makes it all happen? If so, we''d love to talk with you!We are looking for an experienced Team Assistant to join our team in Sydney. As Team Assistant you will provide administrative, operational, and executive support to the Sydney office. In this role you will be a proactive problem solver with excellent communication skills and attention to detail.This position is about making an impact and helping Hamilton Lane run smoothly, by supporting leadership and maximising productivity.You should be creative and enjoy working within an entrepreneurial environment. Youll need to know when to exercise good judgement and discretion, while maintaining a realistic balance among multiple priorities. Organisation and administration come second nature to you, but you do it all with professionalism and strong written and verbal communications.This is a wide-ranging role, which will suit someone with experience/interest in the Private Equity/Financial services sector. This is a role that you can really make your own. Reporting into the Executive Assistant working hours 8:30am 17:00pm (4 days in the office with one day remote).Your responsibilities will be to:Meet and greet all incoming visitors and escort them to meeting rooms.Coordinate meeting room bookings.Screen and redirect incoming calls.Ad-hoc administration and support to the broader team.Administrative support, including:Calendar scheduling/management; arranging meetings and conference calls.Coordinating travel arrangements both domestic and international whilst adhering to internal travel policies.Preparing expense reports.Printing and binding of client presentations.Coordinating client visits to international offices.Coordinating across multiple time zones.Office Management.Maintenance of a tidy and orderly office.Maintain an inventory of supplies.Update and maintain the client database (via DealCloud) with accurate and up-to-date information, ensuring data integrity.Organise catering for client meetings, including set up and pack down of Boardroom.Coordinate social activities and functions, including dinners with senior international visitors, volunteer days, monthly birthday lunches etc.Your background will include:Minimum 2 years experience as an administrative professional in Financial, Professional Services, or related sectors.Exemplary planning, time management, and work prioritisation abilities.Strong attention to detail and sense of urgency, accountability and ownership.A passion to learn, to contribute and to reinforce the culture throughout your interactions.Discretion and confidentiality.Excellent knowledge of MS Office.Proactive and flexible in a fast-growing business.Strong work ethic, a team player with the ability to work independently and a positive attitude.BenefitsAt Hamilton Lane, our benefits philosophy is simple. To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.To do this, Hamilton Lane offers the following benefits:Enhancing Your Physical and Emotional HealthEmployees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.Developing Your CareerTuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane.Supporting Your Family & CommunityFor our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents.Safeguarding Your Financial WellbeingHamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. #J-18808-Ljbffr