Job Title

Part-Time Executive AssistantHIAIS is looking for a candidate that will support the CEO of HIAIS, an exciting Aon joint-venture.Experience a broad and varied roleon a part-time and hybrid basis with the flexibility to shape the work week within your lifestyle. The ideal candidate will work on a 0.5 FTE basis, accumulating 18.75 hours across the working week.Who is Aon and HIA? Our joint venture provides us with the unique opportunity to leverage the risk and insurance expertise of Aon, with the HIA''s deep knowledge of the housing industry. HIA is Australias only national building industry association, representing the interests of the housing industry at regional and national levels. Their extensive membership program for the last 70 years has supported residential builders, trade contractors, developers, design professionals and more. The Opportunity:Seeking an experienced Executive Assistant to provide support to the CEO of HIAIS, providing diary management, inbox control and document preparation support whilst being a key business partner to broader internal stakeholders and managing key external relationships.Key responsibilities will include:Proactive diary management and scheduling, coordinating domestic and international travel, expense management and a variety of ad-hoc administrative tasksInbox control including responding to correspondence, email prioritisation and flagging important items for critical reviewEnsuring CEO is equipped with all documentary information and briefed fully before meetingsManaging access to your CEO in a professional and respectful mannerStakeholder engagement to ensure strong relationships are built and maintained both internally and externallyWorking alongside/filtering information through to Administrative Executives nationally & ensure all AEs are appropriately educated in system changes and/or changes within the businessCoordination of reporting and systems by sourcing relevant information and engaging with other teamsAbout you:This position will suit a highly motivated and experienced EA. Suitable people will also have:Proven experience working as an Executive AssistantExperience supporting at a senior level with the ability to demonstrate your capability of working pro-actively to achieve business objectivesAdvanced Microsoft Office experience with confidence to adapt to different software programsCollaborative approach when working within the broader businessWell-developed organisational and time management skillsA high level of discretion with regard for the sensitivity and confidentiality of informationExcellent command of the written word with the capability to write professional correspondence and review documentation for errors, attention to detail is keyHow we support our colleaguesIn addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two Global Wellbeing Days each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.2561599Part-Time Executive AssistantHIAIS is looking for a candidate that will support the CEO of HIAIS, an exciting Aon joint-venture.Experience a broad and varied roleon a part-time and hybrid basis with the flexibility to shape the work week within your lifestyle. The ideal candidate will work on a 0.5 FTE basis, accumulating 18.75 hours across the working week.Who is Aon and HIA? Our joint venture provides us with the unique opportunity to leverage the risk and insurance expertise of Aon, with the HIA''s deep knowledge of the housing industry. HIA is Australias only national building industry association, representing the interests of the housing industry at regional and national levels. Their extensive membership program for the last 70 years has supported residential builders, trade contractors, developers, design professionals and more. The Opportunity:Seeking an experienced Executive Assistant to provide support to the CEO of HIAIS, providing diary management, inbox control and document preparation support whilst being a key business partner to broader internal stakeholders and managing key external relationships.Key responsibilities will include:Proactive diary management and scheduling, coordinating domestic and international travel, expense management and a variety of ad-hoc administrative tasksInbox control including responding to correspondence, email prioritisation and flagging important items for critical reviewEnsuring CEO is equipped with all documentary information and briefed fully before meetingsManaging access to your CEO in a professional and respectful mannerStakeholder engagement to ensure strong relationships are built and maintained both internally and externallyWorking alongside/filtering information through to Administrative Executives nationally & ensure all AEs are appropriately educated in system changes and/or changes within the businessCoordination of reporting and systems by sourcing relevant information and engaging with other teamsAbout you:This position will suit a highly motivated and experienced EA. Suitable people will also have:Proven experience working as an Executive AssistantExperience supporting at a senior level with the ability to demonstrate your capability of working pro-actively to achieve business objectivesAdvanced Microsoft Office experience with confidence to adapt to different software programsCollaborative approach when working within the broader businessWell-developed organisational and time management skillsA high level of discretion with regard for the sensitivity and confidentiality of informationExcellent command of the written word with the capability to write professional correspondence and review documentation for errors, attention to detail is keyHow we support our colleaguesIn addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two Global Wellbeing Days each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. #J-18808-Ljbffr