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ABOUT USBSA Solutions offers talent outsourcing services to small and medium-sized businesses. We provide access to highly skilled professionals, enabling global businesses to build their dream teams in the Philippines and Malaysia. Our vision is to create a community of successful companies where talented individuals can meet and collaborate. We encourage our talents to push their limits, embrace their potential, and passionately pursue greatness. We pride ourselves on delivering exceptional results to our clients through our personalized service and our in-depth knowledge of the markets we serve.HEADLINEWere seeking a proactive and highly organized ADMINISTRATIVE ASSISTANT to become a vital part of our growing team. In this role, youll play a key part in maintaining day-to-day office operations and ensuring smooth communication across the organization.Whats in it for you?Be part of a collaborative and forward-thinking team.Above market rate salary and compensation with generous benefits.Personalised development program and seniority bonus.Being part of an international team of smart and passionate colleagues.This is a full-time and office-based role, Monday to Friday, day-shift schedule.ABOUT THE ROLEThe ADMINISTRATIVE ASSISTANT will be managing the day to day administrative and support tasks. This position requires a high degree of discretion, strong organizational abilities, and the capability to handle multiple tasks with precision and professionalism.RESPONSIBILITIESAdministrationSet up new clients on AsanaCreate/update coaching portfolio and generate quarterly report for BBI FinanceUpdate Excel financials monthlyManagement of process manualOngoing updating of all documented internal processes and master process manualWeekly update of BBI coaching log and ICF coaching logIntellectual property and content management - Management of BBI sheets, keynote slides, quotes, book images, presentation summaries, researchProductionAssisting the Business Manager with client programs where requiredManaging event materials, including checking and replenishing inventory, book purchases, preparation of workshop booklets, updating lists, printing, copying and preparing materialsDistribution of newsletter, large client communications and program emailsUse Excel to update coaching logsUse PowerPoint and Canva to design materialFacilitate Webinars on ZoomAssist with white papers and project handoutsSystemsMaintaining current customer information in the CRM up-to-date and new contact details, communication and event attendance.Prepare Gallup reports and generate team cascade reportsManage Calendly for all BBI schedulingSocial media production using CanvaOrganise courses using Kajabi.Editing videos for online courses using VimeoTechnical SkillsAt least 3yrs administration experience (e.g. administration roles in a high performing environment)Excellent verbal and interpersonal communication skillsStrong skills in Microsoft office, Apple / MAC, Google Suite and other IT applications and ability to grasp new systems and processesExperience with CRM systems and workplace management dashboardsGeneral Internet and computer skills Confident using the internet to research purposes and technology in general; proactive and open to learning new technology skillsSystems used:AsanaActive CampaignCanvaDropboxGoogle SuiteHarvestKajabiVimeoPersonal and General SkillsStructured and disciplined operator. Efficient and able to balance competing demandsAttention to detailNot afraid of change this is a growing practice with many different facets, and constant change. Therefore, new demands, accountabilities and skill requirements are likely to arise. A person who wants to continually learn and grow and isnt attached to the work they have done is essential.High level of confidentialityBSA Solutions, Inc. emphasizes in:Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present.Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics. #J-18808-Ljbffr