Job Title

Administrative Support/PA, Medical WorkforceAlfred Health is a leader in health care delivery, improvement, research, and education. We provide health services to the inner southeast suburbs of Melbourne, including ambulatory, inpatient, and community-based services.Position Details:Administrative Officer (80%) and Personal Assistant (20%)Permanent Full-timeHybrid Work Model (3 days in the office)Location: The Alfred, 541 St Kilda RdThe DepartmentThe Medical Workforce Unit manages administrative tasks related to medical staff appointments, including recruitment, onboarding, employment contracts, orientation, credentialing, and rostering.About the RoleAn exciting opportunity for a highly organized and proactive Administrative Officer/Personal Assistant to join the Medical Workforce Unit. This role involves providing high-level administrative support, managing priorities, and supporting medical staff processes. You will support the Director and Deputy Director of Medical Workforce and serve as the first point of contact for the unit.Key responsibilities include inbox and phone management, coordinating events and onboarding, and participating in a 7-day on-call roster for junior staff support. Comprehensive training will be provided.Administrative Officer DutiesCoordinate annual events, workshops, and forumsMaintain records and databases, including compliance checksLead onboarding processes for medical staffManage office supplies, room bookings, and staff calendarsHandle administrative requests such as employment letters and invoicesSupport HR systems in collaboration with the Business Systems ManagerPersonal Assistant DutiesManage diaries and appointments for the Director and Deputy DirectorOrganize travel, accommodation, and meeting logisticsPrepare agendas, minutes, and meeting materialsAssist with internal communications and administrative system implementationPrioritize tasks to meet deadlinesQualifications and ExperienceProven administrative experience in a fast-paced environmentExcellent communication, organizational, and interpersonal skillsAttention to detail and multitasking abilityProficiency in Microsoft Office SuiteProfessional attitude and presentationProactive, flexible, and initiative-drivenStaff BenefitsSalary packaging and novated leasingOnsite childcare and gym facilitiesModern library and health and wellbeing incentivesDiscounted health insuranceIf you are a dedicated administrative professional eager to contribute to healthcare, we encourage you to apply and join our passionate team. For inquiries, contact Belinda Frenkel at 9076 5793. Applications close at 11:00 pm on Friday, 16 May 2025.Alfred Health is an equal opportunity employer, welcoming applications from diverse backgrounds, including Aboriginal and Torres Strait Islanders. Vaccination against influenza or medical exemption is required for healthcare workers as per the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020.Website: www.alfredhealth.org.au #J-18808-Ljbffr