Job Title

Chubb celebrates diversity by fostering an inclusive, flexible, and equitable workplace. We support applications from all community members and promote equitable access to employment opportunities. We are open to discussing workplace flexibility in all vacancies to attract the best candidates and accommodate individual needs, differences, disabilities, and working arrangements. Please inform us if you require adjustments during the recruitment process so we can support you in presenting your best self.Chubb is a global leader in insurance, operating in 54 countries and territories. We provide a range of insurance products including property and casualty, accident and health, reinsurance, and life insurance to diverse clients. As an underwriting company, we assess and manage risk with insight and discipline, and we pride ourselves on fair and prompt claims service. Our extensive product offerings, broad distribution capabilities, strong financial position, and global presence define us. Chubb Limited, our parent company, is listed on the NYSE (CB) and part of the S&P 500 index. We have executive offices in Zurich, New York, London, Paris, and other locations, employing approximately 40,000 people worldwide. More information is available at: www.chubb.com.Your RoleThis role involves operating and overseeing reception duties, greeting and directing visitors, managing kitchen and storage facilities, and maintaining office spaces to support the Office Lead and Facilities & Procurement Manager A&NZ. It is a cross-functional position requiring administrative and office coordination skills, interaction with the public, stakeholders, and employees within Chubb.Your Responsibilities:Greet and direct visitors professionally, informing relevant staff of their arrival.Respond to calls and emails promptly and professionally.Maintain the front of house area to project a professional image.Oversee daily operations of the front of house within office budgets.Assist with organizing quotes and contractor requests for repairs or works.Book conference rooms, arrange catering, and provide refreshments.Ensure meeting rooms are well maintained and prepared for interviews and meetings.Assist with office events, including arranging furniture and setting up.Manage incoming mail and notify employees of deliveries.Keep reception, meeting rooms, and kitchen areas tidy and well-stocked.Supervise cleaners and ensure kitchen cleanliness and supplies.Order office and kitchen supplies as needed.Service office equipment when necessary.Distribute fruit deliveries and newspapers.Manage archiving and retrieval of files offsite.Prepare stationery packages for new starters and set up desks.Perform other ad hoc duties supporting the Office Lead and Managers.Maintain a safe workplace by identifying and escalating hazards.Check and process invoices and transport cards.Manage reception inbox and room bookings calendar.Chubbs National Reception Phone QueueAnswer, screen, and forward calls professionally.Engage with stakeholders, including senior executives.Ensure queries are directed appropriately and promptly.Deliver excellent customer service, representing the Chubb brand.Foster positive relationships within the team and with customers.Qualifications:At least 24 months of experience in a similar role, preferably with multiple office sites.Effective and professional communication skills across all levels.Ability to work well in a corporate environment, maintaining the Chubb style.Strong attention to detail and accuracy.Excellent customer service ethic.Action-oriented with multitasking abilities.Proficient in Microsoft Office suite.We offer a dynamic, agile work environment with opportunities for development locally and globally. Benefits include flexible working via our "My One Thing" initiative, education assistance, casual dress on Fridays, health and wellbeing programs, and stock purchasing schemes. #J-18808-Ljbffr