Job Title

Join to apply for the Administrative Assistant III role at City of Melbourne.Get AI-powered advice on this job and more exclusive features.DescriptionThe incumbent performs responsible administrative support work in assisting and carrying out the duties and activities of the Finance department. They are responsible for relieving the Director of Finance of operational and administrative details, exercising considerable independent judgment within established policies and procedures. The role requires discretion and diplomatic skill in explaining policies and working effectively with City personnel, officials, and the public.Examples of DutiesRelieves the Director of Finance and Assistant Finance Director of routine details; handles phone calls and inquiries from citizens and water/sewer customers regarding specific problems.Researches bond files in response to questions from bond insurers and paying agents; handles and processes all routine correspondence, letters, memos, by drafting appropriate responses.Monitors all incoming correspondence for response dates and follows up to ensure responses are prepared.Schedules appointments; arranges meetings; prepares staff meeting agendas; maintains smooth operations within the office; solves routine problems and answers staff questions.Handles difficult and technical correspondence including contracts and legal documents (e.g., ordinances, resolutions, investment and banking contracts, and consultant contracts); maintains accurate records, statistical reports, and Finance department files.Handles confidential and sensitive materials regarding Finance employees and customers.Assists with the preparation of the Comprehensive Annual Financial Report, including compiling, bookmarking, and publishing the final document for distribution.Provides administrative support to the Payroll/Pension Manager, including typing agendas, notices, and preparing letters.Provides administrative and clerical support to all Finance divisions as needed.Distributes incoming mail to applicable Finance staff.Monitors and purchases office supplies as necessary.Maintains the Finance administration filing system.Coordinates with accounts payable to process all incoming mail, particularly invoices, to be sorted and distributed to departments citywide.Coordinates administrative record retention for all Finance divisions.Performs other duties as assigned.Minimum QualificationsHigh School Diploma or equivalent (Proof must be uploaded with application).Five (5) years of advanced secretarial or administrative assistant experience.Licenses, Certifications, or RegistrationsMust possess and maintain a valid Florida driver''s license. Out-of-state license holders must obtain a Florida license within 10 days of employment.Knowledge, Skills, and AbilitiesKnowledge of city government duties, functions, jurisdiction, and responsibilities.Knowledge of procedures, policies, practices, rules, and regulations governing administrative functions.Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.Excellent communication skills, including proficiency in English, grammar, and sentence structure.Ability to prepare, edit, and proofread documents; handle confidential information; and work under pressure to meet deadlines.Physical DemandsThis is sedentary work requiring exertion of up to 10 pounds of force occasionally, with abilities including manual dexterity, hearing, reaching, and speaking.BenefitsThe City of Melbourne offers a comprehensive benefits package, including medical, dental, vision, life insurance, disability, flexible spending accounts, retirement plans, paid holidays, tuition reimbursement, and more. For detailed information, visit this link. #J-18808-Ljbffr