Job Title

Executive Support Coordinator | Located at our newly built Oak Flats office Join a 2024 award-winning Illawarra-based organisation celebrated for Excellence in Workplace Culture, Large Business, and Business of the Year. Were looking for an Executive Support Coordinator who brings a high level of professionalism, strong judgment, and a genuine commitment to supporting Warrigals executive leaders. Youre someone whos dependable, organised, and understands the importance of working with discretion. You take initiative, stay a step ahead, and manage competing priorities with confidence. Youre clear in your communication, thoughtful in your approach, and bring a calm, solutions-focused mindset to your work. If youre looking to be part of a team where your skills are valued, your contribution is respected, and your work has purpose, wed love to hear from you. The opportunity You will be a trusted support to the Executive Team, helping them stay focused, organised, and prepared to lead effectively. Whether its coordinating complex schedules, preparing briefings for key meetings, or managing communications with care and discretion, youll play an essential role in ensuring their time and attention are where theyre needed most. This is more than a traditional support role; its about being a step ahead, understanding whats important, and knowing how to prioritise in the midst of shifting demands. Youll bring a calm, considered approach, strong judgment, and the ability to build positive relationships across all levels of the organisation. Your attention to detail and initiative will ensure things dont just get done, but get done well. In this role, youll contribute directly to the effectiveness of the Executive Teamnot just by handling the day-to-day, but by helping to create space for strategic thinking, collaboration, and leadership. Its a position where your reliability, discretion, and professionalism will be both noticed and valued. The benefits | Recognising your value Base salary up to $92k + packaging benefits + super Not For Profit salary packaging benefits pay up to $18,550 less tax per year, meaning more money for you Career break schemes, additional purchased leave, and more Commitment to ongoing professional and career development Subsidised access to your local gym and 200+ more across the country with a Fitness Passport 24/7 access to mental, physical, social, and financial support via EAP The requirements A Diploma in Business Administration or a related field, or equivalent tertiary qualification Proven experience in delivering high-quality executive administrative and operational support, including proactive executive diary management Exceptional verbal and written communication skills, with the ability to handle confidential information with discretion Strong interpersonal skills, capable of building effective relationships with staff, the Executive, and the Board Highly organised, with excellent planning and time management skills, and the ability to adapt to competing priorities and deadlines Advanced proficiency in Microsoft Office applications, including word processing, presentation software, databases, and spreadsheets Experience in conducting research and preparing responses, submissions, and reports for senior leadership High level of initiative, self-motivation, and the ability to work independently with minimal supervision Previous experience in the aged care industry What our people love about working here: A supportive, passionate culture: Its a community filled with inspiring, big-hearted people. We back each other, listen without judgement, and lead with kindness, respect, and unwavering support for our customers, residents, and each other. This is encouraged from the top down and worked hard at every day. Leaders who value you: Its important you feel valued. To us, this is not a one-off task but a commitment to creating an environment where you feel seen, heard, and valued every day. Leaders and managers go out of their way to understand you, respect your opinions, and hear what you have to say. This fosters greater unity and collaboration. One team, united in our purpose: We support older people to have great lives. We put older people first in everything we do. On an everyday level, we help them age with dignity, independence, happiness, and connectedness. On a big-picture level, were challenging ageist thinking in Australia. This is the Warrigal Way. Who we are | A community who cares Warrigal has firmly established itself in the aged care community for over 60 years. Were proud of the diverse range of retirement living and aged care services weve built up over time, but we still have the same appetite to grow and innovate. This means youll have the chance to move around, get promoted, or explore different areas across our expanding business in Illawarra, Southern Highlands, Queanbeyan, and Canberra if thats what you want. Do work that matters to you This is your chance to do work that matters and make a meaningful difference to the lives of Australias older community now and in the future. JOIN US AND BE THE DIFFERENCE We encourage Aboriginal and Torres Strait Islander people, workers of all abilities, ages, and people from culturally and linguistically diverse backgrounds to apply and join our community. Are you keen? Then dont delay applying. We review applications as we receive them and will close the vacancy once we find the right person. Got questions? You can contact vacancy@warrigal.com.au, but please dont send applications through email we cant accept them. If successful, you may be asked to do a medical, National Criminal History Check, or NDIS Worker Screening Check, and provide references. #J-18808-Ljbffr