Job Title

Our team is growing, and were on the lookout for a Project Co-ordinator who lives for organisation, thrives on structure, and knows how to keep the wheels turning. If youre the type who colour-codes your calendar and gets a buzz from solving problems before they exist, this ones for you.Think: supporting our design + planning team, streamlining workflows, and being the glue that holds the chaos together (with style, of course).This position focuses on project coordination within the design and planning team, ensuring efficient workflow management. Key responsibilities include but are not limited to:Completing job setups/data entryConducting preliminary site investigations and ordering relevant site documentation, including (but not limited to) DP and 88b Instruments, Flood Planning Certificates, S10.7(2) Certificates, Plan and Document Search ApplicationsNavigating various NSW Government and Council platforms to gather project-related site information for the administration and design teamsScheduling projects and tasks within the design and plan teams workflowsAssisting the design team in managing their project schedulesMonitoring project due dates and coordinating with the team to ensure timely deliveryLiaising with customers, third parties and in-house teams to facilitate project progressProviding project administration support to the design teamTracking time spent versus budgeted allowancesProcessing purchase ordersMonitoring workflows within the team to ensure adherence to procedures, refining or implementing new processes as neededPerforming task checks such as comparing Work In Progress (WIP) with invoiced and paid works.The role provides essential administrative support to our team, encompassing tasks including but not limited to:Answering and directing phone callsDocument scanningMaintaining filing systemsManaging and responding to new enquiriesSetting up temporary and new job filesData entryScheduling and managing calendar appointmentsLiaison with customers and third partiesDesired Attributes and Skills:Highly organised and process orientatedStrong time management skillsAble to work independently as well as collaboratively within the teamStrong problem-solving skills with a focus on building and sustaining positive customer relationships and outcomesExcellent verbal and written communication skillsResourceful and adaptableExceptional attention to detail with ability to identify even minor discrepanciesA motivated self-starter who approaches tasks with quiet determination, confidently engages with internal staff and is personable when interacting with clients and third partiesCapable of multi-tasking effectively and prioritising urgent tasks to meet deadlinesIf this position sounds like you, please send your CV to careers@collinswcollins.com.au #J-18808-Ljbffr