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1 day ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Robert Bird GroupReporting to the Bids Manager, this vital role focuses on the coordination and production of high-quality, compelling bid and proposal submissions for RBG. You will be central to the bid preparation process, working closely with technical experts, senior leadership, and business development teams across multiple divisions.Your primary responsibility will be to coordinate the collation of all necessary inputs (text, graphics, data, compliance documents) and use your strong Adobe InDesign skills to produce polished, professional, and persuasive bid documents that meet client requirements and deadlines. While grounded in coordination and document production, this role offers exposure to the strategic elements of winning work and contributing directly to RBG''s growth.Key Responsibilities:Coordinate the end-to-end bid submission process, ensuring adherence to timelines and requirements.Liaise effectively with diverse internal stakeholders (engineers, managers, commercial teams) to gather, review, and refine bid content.Utilise Adobe InDesign to expertly format, design, and produce high-quality bid documents, proposals, and presentations.Maintain and update a library of bid content, templates, case studies, and graphics.Ensure all submissions are compliant, accurate, consistent, and reflect RBG''s brand standards.Support the Bids Manager with administrative tasks related to the bid function.Skills & ExperienceWe are looking for a highly organised and proactive individual with exceptional attention to detail and the ability to thrive under pressure while managing competing deadlines. You will possess excellent communication skills, enabling you to confidently interact with stakeholders at all levels. You have a strong desire to contribute to a high-performing team and take ownership of the bid production process.Demonstrable proficiency and proven experience using Adobe InDesign for document layout, formatting, and production is essential.Proven experience in a coordination role, managing multiple inputs and stakeholders to meet deadlines (experience in a bids or proposals environment is highly advantageous).Exceptional organisational and time management skills with a meticulous eye for detail.Strong written and verbal communication skills.Ability to work independently and collaboratively within a team environment.Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with other applications within the Adobe Creative Suite (e.g., Photoshop, Illustrator) is advantageous but not essential.Experience working within the engineering, construction, architecture, or professional services sectors.Understanding of the bidding process for professional services.A background or qualification in Business, Communications, or a related field.Join UsIf you are a meticulous coordinator with strong Adobe InDesign skills and a passion for producing high-quality documents that help win exciting projects, we want to hear from you! This is a fantastic opportunity to develop your career within a leading global engineering consultancy.Robert Bird Group is an Equal Opportunity Employer.This role does not require agency input. Please do not forward resumes directly to RBGs employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative and MarketingReferrals increase your chances of interviewing at Robert Bird Group by 2xSign in to set job alerts for Marketing Coordinator roles.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 1 month agoHomebush, New South Wales, Australia A$110,000.00-A$140,000.00 3 weeks agoSydney, New South Wales, Australia 2 weeks agoMarketing Coordinator - Community Impact - 6 month contractSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 1 month agoMarketing Operations Planning SpecialistSydney, New South Wales, Australia 4 weeks agoMascot, New South Wales, Australia 3 days agoSydney, New South Wales, Australia 2 weeks agoChatswood, New South Wales, Australia 8 hours agoSydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 3 weeks agoNorth Sydney, New South Wales, Australia A$75,000.00-A$85,000.00 3 days agoNorth Sydney, New South Wales, Australia 2 weeks agoConsumer Marketing Manager - Mother & Child + BeautySydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 1 month agoMarketing Assistant (6 months casual employment)Concord West, New South Wales, Australia 1 month agoSydney, New South Wales, Australia 1 month agoPR & influencer Marketing assistant (Beauty Brand)Arndell Park, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 2 months agoKingsgrove, New South Wales, Australia A$60,000.00-A$70,000.00 6 days agoSydney, New South Wales, Australia 2 weeks agoWere unlocking community knowledge in a new way. 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