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Personal Assistant to the Dean of Teaching & Learning - 12 month fixed term maternity contractJoin to apply for the Personal Assistant to the Dean of Teaching & Learning - 12 month fixed term maternity contract role at St Patrick''s College, ShorncliffePersonal Assistant to the Dean of Teaching & Learning - 12 month fixed term maternity contract1 day ago Be among the first 25 applicantsJoin to apply for the Personal Assistant to the Dean of Teaching & Learning - 12 month fixed term maternity contract role at St Patrick''s College, ShorncliffeThe purpose of this PA role is to provide high level administrative assistance and support to the Dean of Teaching & Learning. This is an important role in the Colleges operations functioning in a dynamic, rapidly changing environment which requires flexibility, adaptability, initiative as well as excellent organisation and problem-solving skills. These directions will align with, and support, the vision, mission and strategic plan of the college and align with touchstones embedded in the Charter for Catholic Schools in the Edmund Rice Tradition.Position Responsibilities:The Personal Assistant to the Dean of Teaching and Learning is responsible for: -ADMINISTRATION Working autonomously and under the direction of the Dean of Teaching and Learning to provide a high level ofadministrative support. Managing the electronic diary and e-mails of the Dean of Teaching and Learning. Liaising with the Director of Marketing and Communications for the dissemination of communication tostakeholders, including the marketing of academic events and points of interest. Creating documentation and reports in appropriate formats as requested by the Dean of Teaching and Learning. Preparing, collecting and distributing correspondence (including mail, telephone enquiries and meeting minutes)related to the Dean of Teaching and Learnings activities. Liaising with parents/students/staff (including organising interviews) under the direction of the Dean of Teachingand Learning. Attending Teaching and Learning meetings to provide administrative support including minute taking.ACADEMIC CEREMONIES Organisation of trophies, certificates and medallions for academic award winners throughout the year. Organisation including sending invitations, booking venues, creating scripts and run sheets for any academic orscholars assemblies. Uploading student award information into TASS following awards ceremonies. Co-ordinate trophies, invitations, seating and procession order for Celebration of ExcellenceSUBJECT SELECTION Collecting and collating information for academic information sessions, subject guides and curriculumprospectus, including liaising with the marketing teams to produce publishable content. Assist with the subject selection process for students including producing and updating subject selectionmaterials. Assist with the organisation of subject selection evenings, including set-up and catering management whereapplicable.NAPLANWorking alongside the Dean of Teaching and Learning to: Upload student data to the NAPLAN application, create Test Administrator and NAPLAN coordinator resources as necessary and produce supporting documentation. Assist with co-ordination for the delivery of NAPLAN testing (producing TA and student session slips, rolls andother resources as required) as well as arranging appropriate set up of examination space. Oversee student report mailouts and communication following the release of NAPLAN results.QCAAAssist the Dean of Teaching and Learning with duties associated with: Maintaining the Student Management application including student enrolment details and results, generatingLUIs and exiting students with final results Support for the management of staff user profiles within the relevant QCAA applications QCAA endorsement and confirmation process Applying to the QCAA for rescheduling if there is a timetable clash for external exams. Uploading documents and data to QCAA as required.OTHER DUTIES Liaising with the Dean of Administration and Business Intelligence and the Enrolments office regarding subjectselections for students new to the College. Coordination of Academic Honour pockets. Organising catering as required by the Dean of Teaching and Learning Providing administrative support to Heads of Faculties (HOFs) as required with regard to curriculum activities. Responding to any other task, within the role holders capabilities, as required by the Principal or their delegateDesirable Skills, Qualifications & Experience:Knowledge and experience should include: Flexible and able to exercise initiative with discretion. Maintain confidentiality and discretion at all times. Warm demeanour, empathy and the ability to adapt to people and situations. Ability to problem solve and perform all tasks with attention to detail and accuracy. Previous experience in an education setting would be highly regarded Competency in Microsoft Office Suite, knowledge of TASS, QCAA and NAPLAN portalKey Requirements:Be committed to the goals, Catholic ethos and mission of the College in the Edmund Rice tradition Be committed to Christian Leadership through vision, service and example. Be committed to building our community. Display an elevated level of professional competency and ensure that behaviour and personal presentationreflect the College''s values and professional expectations, including adhering to the College Dress Code. Provide Christian Leadership in the performance of leadership duties within the role. A collegial work style characterised by collaboration, accessibility, resilience and results oriented.Have an appropriate level of professional qualification both formal and informal and/or relevant experience. Read, understand and comply with all organisational policies, procedures and direction, while demonstratingprofessional workplace behaviour in accordance with the EREA Code of Conduct. Understand and adhere to the requirements of the Privacy Act in relation to staff, students and families at theCollege. Attendance/assistance at/with College events and respond to the operational needs of the College and toother duties as directed by the Principal or their delegate. Participation in staff meetings, performance reviews, mandatory training and professional development asrequired. Have knowledge and awareness of applicable compliance and regulatory obligations including but not limitedto - Workplace Health and Safety and Risk Management requirements and Equal Opportunity and Anti-Discrimination requirements. Maintain a degree of flexibility in working hours from time to time as required for the position. Accept that the College reserves the right to modify the position to meet its operating requirements. Assist and relieve in other positions from time to timeChild Safeguarding Responsibilities:EREA is a child safe and child-centred organisation, committed to the protection of children and has zero- tolerance ofany abuse of children. It is our commitment to ensure that each and every child and young person under our care is keptsafe and free from all forms of harm and abuse.EREA is committed to ensuring the safety, wellbeing and dignity of all children and young people. Our physical andcultural environment promotes children and young peoples feelings of inclusion, participation and empowerment.You are required, as a condition of employment at EREA, to comply with our Child Safeguarding Program, including ourChild Safeguarding policies and procedures, the EREA Child Safe Code of Conduct, your legal obligations with respectto the reporting of child safety incidents or concerns, and in maintaining a valid and current Working With Children Card.It is your responsibility to be aware of key indicators of child abuse and other harm, to be observant, and to raise any andall child safety incidents or concerns.Disclaimer: This position description does not form an exhaustive list of your duties. You may be required to undertakeother tasks and activities, in accordance with your role level, as required by the College from time to time.Applications close Monday 26 May. Please see our website stpatricks.qld.edu.au for further information.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeContractJob functionJob functionAdministrativeIndustriesPrimary and Secondary EducationReferrals increase your chances of interviewing at St Patrick''s College, Shorncliffe by 2xSign in to set job alerts for Personal Assistant roles.Brisbane, Queensland, Australia 2 weeks agoExecutive Assistant to the Chief People OfficerBrisbane, Queensland, Australia 4 days agoAssistant Cabinet, Legislation and Liaison OfficeBrisbane, Queensland, Australia 2 weeks agoFortitude Valley, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 3 weeks agoSt Lucia, Queensland, Australia 2 days agoBrisbane, Queensland, Australia 5 days agoEast Brisbane, Queensland, Australia 2 days agoToowong, Queensland, Australia 2 weeks agoFortitude Valley, Queensland, Australia 1 month agoSt Lucia, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 3 days agoMorningside, Queensland, Australia A$80,000.00-A$90,000.00 1 day agoBrisbane, Queensland, Australia 17 hours agoBrisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 5 days agoBrisbane, Queensland, Australia 2 days agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 month agoBrisbane, Queensland, Australia 2 weeks agoCanteen Assistant - Centenary State High SchoolBrisbane, Queensland, Australia 3 days agoCanteen Assistant - Centenary State High SchoolBrisbane, Queensland, Australia 3 days agoBowen Hills, Queensland, Australia A$75,000.00-A$78,000.00 2 weeks agoBrisbane, Queensland, Australia 5 days agoBrisbane City, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 4 days agoBrisbane, Queensland, Australia 1 week agoBrisbane City, Queensland, Australia 3 weeks agoBrisbane, Queensland, Australia 1 day agoAuchenflower, Queensland, Australia 2 days agoMedical Receptionist/Secretary- Orthopedic PracticeBrisbane City, Queensland, Australia 1 week agoCloud Business Office Manager Brisbane, Sydney, MelbourneBrisbane, Queensland, Australia 1 week agoWere unlocking community knowledge in a new way. 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