The purpose of the Senior Executive Assistant is to manage all day-to-day administrative activities of the Office of the General Manager, Maritime Safety Queensland (MSQ), and the wider executive leadership team. Working in a fast-paced office, you will provide timely, professional, efficient, and confidential executive support and specialist advice to ensure proactive management of key issues and responsibilities of the General Manager''s office.Key responsibilitiesThe Senior Executive Assistant will:Proactively manage the General Manager''s emails and diary, organise meetings, prepare meeting papers, and provide secretariat services and post-meeting actions.Conduct financial activities for the Office of the General Manager such as corporate card reconciliation, travel bookings, and other expenses.Identify, coordinate, and manage issues; produce appropriate responses on behalf of the General Manager by researching issues, evaluating their impact, and recommending courses of action.Ensure efficient management of all correspondence and matters requiring attention by the General Manager, addressing high-priority issues immediately.Develop, implement, and review executive support systems and procedures within the Office of the General Manager, including suggestions for business improvements.Build and foster relationships, providing assistance to the wider Executive Team, regional staff, and Deputy-Director General Offices.About YouWe value diversity and seek the best-suited applicant for the role. Your experience, knowledge, skills, potential for development, and personal qualities will be assessed. To succeed, you should demonstrate:Previous experience in a similar role with the ability to adapt to a high-paced environment.Flexibility to respond to shifting priorities, demonstrating agility in addressing emerging needs and opportunities.The ability to maintain strict confidentiality.Applications will remain current for 12 months.Job Ad Reference: QLD/634786/25Closing Date: Monday, 19 May 2025Occupational group: Administration #J-18808-Ljbffr
Job Title
Senior Executive Assistant