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Join to apply for the Curriculum Administration Assistant (0.8FTE) role at St Philip''s Christian Education4 days ago Be among the first 25 applicantsJoin to apply for the Curriculum Administration Assistant (0.8FTE) role at St Philip''s Christian EducationIntroduction:St Philips Christian College is a rapidly growing network of learning communities continuing its journey to deliver holistic Christian education that develops the whole child - emotionally, intellectually, socially, physically, and spiritually.Our team thrives on fostering strong working relationships that continue to encourage innovative and effective change, benefiting both students and staff while staying true to the Colleges core values:Christ First - we want to honour Christ in all things.Serve One Another - we want to appreciate the unique God-given potential of each person.Strive For Excellence - we want to aim to do our very best all the time.Do What Is Right - we want to always behave in a Christian manner.Build Community - we want everyone to feel they belong.For over four decades, we have been trusted leaders in education, pioneering new approaches and educational opportunities across the Newcastle, Hunter, and Central Coast regions. We invite you to join us as we continue to explore and create better ways to educate, grounded in Christian values for the whole of life.Description:The Administration Assistant will be a committed Christian who will demonstrate adaptability, resilience with an ability to manage work related pressures in a positive and enthusiastic manner.The focus of this position is to support the academic operations of the school through the coordination of curriculum processes, assessment schedules, reporting, examinations, and compliance requirements. It also provides administrative support to the Senior School staff with a range of administrative and organisational tasks.What youll be doing:Provide ongoing administrative support and assistance to the Curriculum Team and Senior School staff as required.TASS and Data ManagementBe responsible for any TASS class rollovers or changes to class lists, including updates to iLearn.Be responsible for the academic reports in TASS (Kindergarten to Year Twelve) and ensure all subject outcomes and data are entered accurately.Liaise with Heads of School and Director of Teaching & Learning for report editing, completion, and distribution.Assessment and Examination SupportCoordinate the organisation and printing of internal examinations, including Trial HSC, Year Eleven, HSC and Year Seven to year Ten Semester Two examinations.Work with the Director of Studies to ensure examination timetable, staff supervision and rooms changes are ready for each examination period.Liaise with the Student Support Team for Disability Provisions for each examination.Assist with the collation and publication of the 2026 Year Twelve Assessment Booklets and Scope & Sequence documents.Manage N Determination letters in collaboration with Senior School Staff.Act as administrative liaison for the HSC Presiding Officer, including organising supervisor amenities (e.g., water, glasses).Liaise with Extension and Enrichment Leader for ICAS and provide administration support.NESA AdministrationSubmit HSC grades and RoSA nominations via the NESA portal (Schools Online).Manage changes to student subjects, personal details, and withdrawals as needed.Coordinate communication and logistics for practical marking dates.Support submission processes for HSC Illness and Misadventure applications.Major School EventsYear 12 Graduation: Coordinate portfolios, awards, gifts, flowers, and the event run sheet.Year 12 Retreat: Organise communication, Retreat booklets, packs, catering, and bookings.Presentation Night: Prepare scripts, run sheets, programs, PowerPoint presentations, awards, medallions, and coordinate parent communication.End of Year Senior School Celebration Service: Prepare scripts, run sheets, programs, PowerPoint presentations, awards, medallions, and coordinate parent communication.Academic Program ManagementConduct and collate termly program audits.Collect and update Scope & Sequence documents and assessment schedules for the following academic years (e.g., 2025/2026).Student Data and RecordsComplete administrative tasks such as data entry, preparation of student awards, and documentation for events.You will be required to carry out other duties that are within the limits of your skills, competence, training and/or experience as directed by your supervisor or Principal.No job description can capture the complexity of running a school. Therefore, this job will include other such duties as may be required by the Principal and Business Manager. Job descriptions will need to be reviewed from time-to-time in order to ensure they remain relevant in a rapidly changing world.All employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment.We will partner with you to support your performance and ongoing development to ensure you are fully prepared for future challenges as this position and organisation adapts and grows. The current hours of work are Monday to Thursday 8:15am - 4:15pm. This is a maternity leave position.Skills and Experiences:The essentials youll need:Be a committed Christian and an active church member.Uphold and support the mission, core values, vision, policies and aims of the College.Be passionate about Christian education.A current paid Working With Children Check.An excellent working knowledge of the Microsoft Office Suite of products and a willingness to embrace new technologies, including the NESA Schools Online portal.An ability to demonstrate a high level of communication skills and demonstrate effective collaboration.Effective conflict resolution skills and strategies.A high level of organisational proficiency, including the ability to multi-task, prioritise workload and meet deadlines.Represent the College in a positive manner to the wider school community.Display discretion, confidentiality, honesty and integrity.Be positive, self-directed, empathetic, enthusiastic and highly motivated.Demonstrate adaptability, flexibility, resilience and manage work related pressures.Build positive, caring relationships with staff, students and their parents / carers.Demonstrate the ability to work successfully with teachers, students, leaders and the wider school community.Applications close 9:00am Thursday 29th of May 2025 unless a suitable applicant is found sooner.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesEducation Administration ProgramsReferrals increase your chances of interviewing at St Philip''s Christian Education by 2xSign in to set job alerts for Administrative Assistant roles.Were unlocking community knowledge in a new way. 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