Job Title

2 days ago Be among the first 25 applicantsDirect message the job poster from Meinhardt Australia & New ZealandExecutive Assistant to the CEO - Australia and New Zealand.Key ResponsibilitiesBid & Proposal ManagementLead and coordinate the full lifecycle of tender and proposal submissions (EOIs, RFPs, RFQs) across multidisciplinary sectors and offices.Develop strategic, client-focused content including capability statements, CVs, project sheets, and tailored response narratives.Collaborate with technical experts to refine key messaging, win themes, and differentiators.Format and design submissions using Adobe InDesign, Word, and PowerPoint to align with brand standards.Ensure all submissions are compliant, error-free, and delivered on time.Knowledge ManagementMaintain and update a national content library (CVs, case studies, templates).Capture and codify best practice responses and successful win strategies.Identify content gaps and develop new collateral to strengthen our competitive edge.Track bid activity and outcomes to support reporting and trend analysis.Continuously improve templates, systems, and processes to enhance bid efficiency and consistency.Brand & Quality AssuranceAct as a brand ambassador, ensuring consistency in tone, style, and presentation across all documents.Align all content with Meinhardts strategic positioning and brand voice.Compliance & IMS ResponsibilitiesEnsure documentation meets the standards of Meinhardts Integrated Management System (IMS).Support health, safety, and environmental compliance initiatives and training.Participate in internal improvement and compliance programs as required.Professional Development & General DutiesAttend training and development sessions to grow professionally.Ensure timely completion of timesheets and delivery of high-quality outputs for internal and external clients.Contribute to continuous improvement by identifying and implementing process enhancements.About YouSkills and ExperienceMinimum 5 years experience in bids, marketing, or proposal coordination, preferably within the AEC (architecture, engineering, construction) industryAdvanced proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and PhotoshopStrong writing and editing skills with the ability to translate technical input into persuasive, client-focused contentHigh attention to detail with strong layout, formatting, and proofreading capabilitiesFamiliarity with knowledge management systems and content librariesProven ability to manage multiple deadlines and collaborate with senior stakeholders in fast-paced environmentsPersonal AttributesTakes ownership of tasks from start to finish with pride in quality and outcomesDemonstrates resilience and adaptability under pressureSolutions-focused with a proactive, constructive mindsetStrong team player with excellent interpersonal and communication skillsOpen to feedback, with a continuous improvement attitudeProfessional, respectful, and collaborative approach with both colleagues and clientsFlexible, reliable, and committed to shared successSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeReferrals increase your chances of interviewing at Meinhardt Australia & New Zealand by 2xGet notified about new Work Coordinator jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 4 days agoMillers Point, New South Wales, Australia 4 months agoSydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 4 days agoSt Leonards, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 4 days agoMillers Point, New South Wales, Australia 4 months agoRandwick, New South Wales, Australia 6 days agoGladesville, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 6 days agoAdministration Bookings Officer - 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