Job Title

Administrative Assistant AdventHealth PHSO ResourcesAll the benefits and perks you need for you and your family:Benefits from Day OnePaid Days Off from Day OneCareer DevelopmentWhole Person Wellbeing ResourcesMental Health Resources and SupportOur promise to you:Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.Schedule: Full TimeShift : Monday-Friday 8AM-5PMLocation: 2600 LUCIEN WAY, Maitland, 32751The role youll contribute:The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director''s effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial roleThe value youll bring to the team:ADMINISTRATIVE SUPPORT * Maintains paper and electronic files of all correspondence, documents, reports, and other materials. * Maintains and updates Outlook with current information, including distribution lists * Responsible for the departments daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion. * Maintains department inventory of office supplies and equipment, including purchase orders and check requestAPPOINTMENT SCHEDULING * Schedules and maintains directors calendars * Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment * Organizes weekly/monthly conference calls for directorsDOCUMENT PREPARATION AND DISTRIBUTION * Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents * Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spellingTRAVEL PLANNING * Makes travel arrangements for assigned directors and coordinates schedule. * Completes expense reports for directors in a timely manner. Ensures expense reports are copied and turned into accounting for processing.The expertise and experience youll need to succeed :Minimum qualifications:High School Diploma or equivalent2 years of experience in a secretarial roleThis facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.Category: AdministrativeOrganization: AdventHealth PHSO ResourcesSchedule: Full-timeShift: 1 - DayReq ID: 25019475We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment. #J-18808-Ljbffr