Job Title

Add expected salary to your profile for insightsSt Marys Primary School is situated in Sale, within the Shire of Wellington, on the lands of the Gunaikurnai people. Sale sits on the edge of the vast Gippsland Lakes district, with a population nearing 19,000. It is home to a lovely caf and restaurant precinct.About the RoleSt Marys Primary School has an enrolment of 180. Our staff are supported to ensure a healthy work/life balance.We are seeking a vibrant and professional Administration Officer Finance to join our team.The Administration Officer is a primary customer service contact for the school, supporting the delivery of reception and administration for St Marys Primary School. The administration team work collaboratively to support the principal and school community.This is a 7-8 day fortnight position, commencing at 8.30am and finishing at 3.30pm during school term time only.Commencement Date: 21 July 2025DUTIES:Undertake administrative duties of the school office including:a. Provide informed and friendly customer service to all students, parents/guardians and wider school communityb. Ensure school visitor processes are followed in line with school policy and Child Safety requirements as requiredc. Provide administrative assistance to the Principal as directedd. Provide administrative assistance to school staff as directed by the Principale. Attend to ill students and administer first aid as requiredf. Assist with administration of student attendance data as requiredg. Attend staff meetings when requiredh. Other duties as directed by the PrincipalUndertake the accounts receivable function for the school including:a. Receive and receipt monies payable to the school enduring appropriate cash handling and banking procedures are maintainedb. Preparation and maintenance of school fee direct debit schedulesc. Administration of the application processes for Camps, Sports, Excursion Fund (CSEF), Conveyance Allowance and other applicable grantsd. Administration of school fee concessionse. Administration of school fee debt collectionUndertake the accounts payable function for the school including:a. Processing of invoices for purchase of supplies for the schoolb. Payment of invoices in a timely mannerAdministration of the payroll function for the school including:a. Prepare and review fortnightly payroll variations to be submitted for central processingb. Liaise with DOSCEL Secretariat School Payroll service regarding payroll and associated mattersc. Provide accurate information regarding payroll and associated matters to the Principal and other school staffd. Distribution and collection of staff employment correspondence including employee letters of appointment, employment variations, long service leave, parental leave and resignations.e. Maintenance of employee leave recordsf. Assist with the collation of WorkCover Premium return datag. Assist with the collation of Fringe Benefits Tax return dataPreparation and maintenance of school financial records including:a. Ensuring Fringe Benefits Tax return is lodged and applicable follow up completedb. Review and lodge monthly Business Activity Statementc. Enter data for bank reconciliations on a weekly basis for the general bank account and a monthly basis for all other school accounts including Parents and Friends account, credit card and, if applicable, term investmentsd. Maintenance of school asset registere. Collation of financial documents for annual financial reporting and external audit.Salary: $56,019 - $71,742 per annumAdditional benefits include:Salary increases each January and July (Diocese of Sale Catholic Education Limited Schools and Secretariat Agreement 2022)Annual leave loadingSalary PackagingFlexible leave dayParental leave 16 weeks with up to 52 weeks superannuationOther benefits:Dedicated support from school leadershipSocial events to foster community with staff and familiesEssential Knowledge and ExperienceExtensive experience with payroll/human resources functionsExcellent interpersonal and communication skillsExperience in financial procedures including accounts receivable and month-end reportingSound knowledge of relevant accrual accounting practicesAdvanced computer skills, including financial programs, Microsoft Word, Excel, and Internet ApplicationsStrong organisational skills and ability to manage time effectivelyAbility to prioritise workFriendly and approachable mannerAbility to work as part of a team while accepting responsibility for own tasksAt St Marys, our students are at the centre of everything we do. We have built a supportive learning community with excellent facilities and foster strong partnerships with parents and the wider community.Our dedicated staff promote diverse learning opportunities aimed at developing the whole childspiritually, academically, socially, physically, and emotionally.We welcome applicants with experience in Catholic Education but also from other sectors or non-education backgrounds.Applications should include a one-page cover letter addressed to the Principal, CV, and an application form available from our website (www.stmarysale.catholic.edu.au). Applications are to be emailed to principal@stmarysale.catholic.edu.au. Closing date: 30 May 2025. Early applications are encouraged as the role may close early if a suitable candidate is found.St Marys is committed to child safety and wellbeing. The successful applicant must have the right to work in Australia, pass background checks, and hold a current Working with Children Check. #J-18808-Ljbffr