Job Title

Vialto Partners is a market leader in global mobility services. Our purpose is to Connect the world. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.Job DescriptionWe are looking for a confident and highly organised individual to join our team in a dual role as Office Manager and Executive Assistant. This is a hands-on, people-focused position that sits at the heart of our Sydney operations, with responsibilities spanning across team coordination, office experience, and senior leadership support.In this role, youll be responsible for ensuring the smooth day-to-day running of the Sydney office while also supporting our Partners in managing their time, priorities, and client commitments. Its a role that blends structure and flexibility, ideal for someone who enjoys working across multiple areas and thrives in a collaborative environment.Key responsibilities include:Office Management:Acting as the primary liaison with our building management and ensuring the office remains clean, welcoming, and fully stocked.Coordinating onboarding for new team members, including equipment setup, orientation, and first-day support.Supporting offboarding by working with HR and IT to return equipment, deactivate access, and manage subscriptions.Organising catering for events, snacks for the office, and special items for celebrations and team milestones.Managing office subscriptions, merchandise orders, and coordinating client and team events across Sydney and APAC.Providing remote office support to our Adelaide team.Additional responsibilities include managing calendars, booking travel, processing expenses for four Senior Partners, assisting in creating presentations, supporting marketing efforts, maintaining client lists, and collaborating with other EAs.This role requires initiative, attention to detail, and excellent communication skills. Youll be the go-to person for logistical and people-related support, often bridging gaps between global teams like HR, IT, and Finance.What were looking for:Prior experience in office management, executive assistance, or both.A proactive and friendly attitude with strong organisational skills.Confidence using tools like Microsoft Office, Google Workspace, Docusign, and webinar platforms (e.g., On24).Someone who thrives in a fast-paced environment and enjoys helping others succeed.Additional informationWe are an equal opportunity employer that does not discriminate based on any legally protected status. Please note, AI is used as part of the application process.As the world leader in global mobility, we spark change for our clients and for our people, providing opportunities for advancement, growth, and belonging. We encourage all our employees to embrace our values while finding fulfillment and success at Vialto.We push the boundaries of global mobility. With more than 50 years of experience, Vialto has the technology, tools, and expertise to help our clients navigate global mobility obstacles. We''re dedicated to exceeding expectations to spark growth and unlock potential worldwide. When we''re all connected, anything is possible. #J-18808-Ljbffr