Job Title

Senior Administration Officer/Contract Administration OfficerSenior Administration Officer/Contract Administration Officer1 day ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.This role is responsible for providing comprehensive planning and administrative support within our Operations team.The role works closely with internal and external stakeholders, ensuring we meet our Department of Education, and other customer contract obligations, largely relating to installing and removing demountables within schools.This position is crucial for maintaining efficient project operations and supporting the overall success of the company''s contractual obligations.ResponsibilitiesDelivering comprehensive planning and admin support in a fast-paced, high-volume environment, where meeting tight deadlines and maintaining meticulous accuracy is critical to team success.Creating and managing work/project files, preparing quotations, and generating work orders.Checking documentation/work orders/invoices for gaps and inaccuracies and chasing up outstanding information where required.Receiving and reviewing paperwork from employees and subcontractors for accuracy, ready for submission to the customer via their electronic portal.Regularly liaising with all relevant internal and external stakeholders to ensure work in progress is on track and everything is recorded in our systems.Performing daily uploads of required documentation for all jobs into the customer database operating software.Assisting with invoicing as required.Completing specific reports to support the Operations Manager in monthly reporting.Qualifications/CompetenciesProven experience in a Senior Administration or Contract Administration role - essential.Extremely high attention to detail and time management skills.A very strong drive for results with high productivity/quality outcomes.Excellent stakeholder management and communication skills, with demonstrated experience in engaging diverse teams and customers.Proficient in using Simpro Project Management software, Dashpivot, DMS or electronic systems and databases highly preferred.Given nature of work within schools, annual leave is generally not approved during school holidays, including the December/January period as this is the busiest time of year.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesFacilities ServicesReferrals increase your chances of interviewing at ProGroup Management Pty Ltd by 2xSign in to set job alerts for Senior Administrative Officer roles.North Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 1 month agoNorth Sydney, New South Wales, Australia 3 weeks agoMillers Point, New South Wales, Australia 2 weeks agoEveleigh, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 4 days agoAuburn, New South Wales, Australia 2 weeks agoProperty Administration Officer, APS5, Corporate (EA2025/79)Sydney, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 1 month agoSydney, New South Wales, Australia A$85,000.00-A$100,000.00 3 days agoSt Leonards, New South Wales, Australia 2 days agoSt Leonards, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 weeks agoLiverpool, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 days agoExecutive Assistant, Division of Surgery & Anaesthesia (DoSA)St Leonards, New South Wales, Australia 1 week agoDouble Bay, New South Wales, Australia 4 days agoC-suite EA to Executive | Property Media Group | to $130,000k baseSydney, New South Wales, Australia 6 days agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr