Job Title

The Personal Assistant provides high-level administrative support to a licensed real estate principal agent, ensuring efficient daily operations and effective communication within the real estate business. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information with professionalism.Connect with our team, clients, and industry contacts to keep the real estate business running smoothlyPut together reports, notes, memos, emails, and other everyday documents for the principal agentKeep sensitive files and documents safe and organized, including client info, contracts, and property dealsManage calendars, book property viewings, set up client meetings, and arrange travel for the principal agentHandle incoming and outgoing mail, organize correspondence, and keep detailed records of all transactionsAnswer phone calls, help clients with questions, and connect them with the right team membersBackup Property Managers with property inspections, tenant applications and key pickupsGet property paperwork in order, including listings, contracts, and closing documentsHelp create property marketing materials and listing detailsSet up property viewings and open houses with clients and other agentsBuild relationships with clients through regular check-ins and follow-upsSet up and maintain digital and paper filing systems so property and client info is easy to findGuide junior staff when needed, showing them the ropes and delegating tasksOrder office supplies and make sure equipment is working properlyPersonal Assistant to LicenseeRequiredMinimum 3 years of experience in administrative support roles, preferably in real estateExceptional written and verbal communication skillsStrong organizational abilities and attention to detailAbility to maintain confidentiality and handle sensitive information with discretionPreferredReal estate license or willingness to obtain oneExperience with property management softwareExperience in property managementKnowledge of real estate terminology and transaction processesBackground in customer service or client relations #J-18808-Ljbffr