The Group Payroll Officers role is to ensure the payroll and finance functions delegated to the position are performed efficiently and effectively.POSITION ACCOUNTABILITIESPayroll Maintenance:Processing of payroll related information for new employees, including details regarding personal particulars, taxation, pay rate terms, bank accounts, superannuation and general ledger costing.Processing of employee terminations and associated termination payments.Processing of amendments to employee payroll details.Maintenance of employee payroll files.Routine maintenance and configuration of the payroll system (soon to be Employment Hero).Fortnightly Payroll Processing:Compilation and review of employee time sheet summaries from each club and preparation for processing.Processing of employee time sheets.Processing of leave hours.Processing of ad-hoc payroll transactions, such as manual adjustments, sales commissions and termination payments.Preparation, review and distribution of standard fortnightly payroll reports.Transmission of the payroll file to the bank (via EFT) for payment.Creation and distribution of employee pay advices to each club.Month End Payroll Procedures:Preparation, review and distribution of standard monthly payroll reports.Preparation of month end journals for salaries and wages paid and accrued and leave provisions.Year End Payroll Procedures:Performance of the annual payroll reconciliation.Preparation and distribution of employee payment summaries.Regulatory Compliance and Reporting:Processing of employee superannuation choice details.Performance of fortnightly superannuation payroll reconciliation.Preparation of monthly superannuation payroll reports.Remittance of monthly superannuation payments and superannuation fund data interfaces.Payroll Tax:Preparation of monthly payroll tax returns.Performance of annual payroll tax reconciliations.Preparation and submission of monthly returns.Preparation and submission of annual reconciliations.Provision of information for annual insurance renewals.Provision of assistance in regard to employee compensation claims.Other Regulatory Bodies:Provision of information, as required to government and other regulatory authorities (e.g. Australian Tax Office, Centrelink).Processing payroll related requirements from regulatory authorities (e.g. action required under a notice to deduct payments from salaries and wages).Processing and remittance of PAYG tax liability.Other Payroll and Human Resource (HR) Related Responsibilities:Provision of assistance to the relevant staff in each club in regard to the interpretation of awards and other relevant legislation.Preparation of payroll analysis and exception reports for use by management.Provision of assistance in employee leave management, for instance with the preparation of exception reporting to identify excess annual leave accumulation.Provision of assistance in the design and implementation of improved payroll and HR processes such as rostering and time sheet recording processes, an automated time and attendance system, investigation of potential salary packaging options, assistance in developing and standardising employee contracts and position descriptions, standardisation of payroll forms, and automation of key reports.Finance and Other Responsibilities:Maintenance of purchase ordering system.Processing of accounts payable invoices.Processing of cheque runs and distribution of payments to suppliers.Performance of supplier statement reconciliations.Processing of daily revenue journals into the general ledger.Custodianship and distribution of bulk purchased supplies, such as membership cards, pre-printed stationery and membership vouchers.Other reasonable and lawful duties as delegated by the Finance Director.PERFORMANCE INDICATORS:The overall performance of the individuals principal responsibilities will be measured with reference to indicators including, but not limited to, the following:Appearance: Wear and maintain appropriate dress; good personal hygiene.Attendance: Arrive for work on time, take scheduled breaks on time.Attention to Detail: All work must be completed, leaving no tasks unfinished.Financial: Achieve and maintain budgetary parameters, KPIs and cost control.Communication: Effectively communicate with members, co-workers and management.Dependability: Complete tasks with minimal follow-up.Equipment Use: Properly use and maintain all equipment; report repairs needed.Initiative: Show initiative and flexibility in improving performance.Job Knowledge: Demonstrate full understanding of job requirements.Occupational Health and Safety: Commit to health, safety, and environment; report risks proactively.Organisational skills: Perform tasks in an organized manner.Planning: Manage time effectively.Quality: Maintain high performance and reliability.Quantity: Complete all expected work.Teamwork: Work well with co-workers on tasks.Timeliness: Complete duties within time frames.QUALIFICATIONS, SKILLS & EXPERIENCEExperience:Payroll processing and award interpretation.Exposure to Human Resource management.Financial record keeping.Proficiency with spreadsheets and databases.Qualification:The minimum qualification includes successful completion of matriculation or school equivalent and relevant tertiary qualifications in a Finance or related field.Skills:Close attention to detail.Strong computer literacy, especially with respect to:Experience with Employment Hero is advantageous.Microsoft Office, especially Excel, Word, and Access.MYOB accounting software.Ability to perform detailed work without losing sight of overall goals.Ability to learn quickly and adapt to systems.Ability to work in a team environment.High confidentiality awareness and sensitivity. #J-18808-Ljbffr
Job Title
Group Payroll Officer