Job Title

Get AI-powered advice on this job and more exclusive features.Cox Purtell Staffing Services provided pay rangeThis range is provided by Cox Purtell Staffing Services. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.Base pay rangeA$95,000.00/yr - A$105,000.00/yrDirect message the job poster from Cox Purtell Staffing ServicesRecruitment Consultant | Business Support | Permanent Division | Associations, Education & NFPExecutive AssistantFull-time | 12-Month FTC (with potential extension)Sydney CBD - Hybrid Work ModelAre you a well-organised, tech-savvy, and proactive professional with a flair for managing events, coordinating stakeholder engagement, and supporting senior executives? Join a global government agency with a meaningful mission: to connect people and opportunities with Singapore at its heart.Our client are seeking an Executive Assistant to support their Regional Director here in Sydney. This role offers a unique opportunity to shape and support their mission to build a vibrant global community connected to Singapore.About the RoleAs Assistant to the Director (AD), you will play a vital role in driving the operational and community engagement efforts of our client in Australia. Youll provide high-level administrative and events support to the Regional Director and act as a key liaison between stakeholders across Australia and Singapore.Due to the involvement with Singapore the client are eager to meet candidates who have ties to Singapore especially those who have lived or worked in Singapore, whilst also having a strong understanding of Australia.Small team just 2 people based in Australia Headquarters in Singapore.This is a hybrid position based in Sydney, 3 in-person workdays per week at a co-working space, and 2 days WFH.Key ResponsibilitiesClient & Partner EngagementSchedule and coordinate meetings with external clients and partners.Prepare briefs and materials to support engagements.Support post-meeting follow-ups and relationship development.Conduct market scans and desktop research as needed.Event ManagementPlan and execute events end-to-end (30400+ attendees), including venue sourcing, vendor coordination, RSVP tracking, on-site support, and post-event reviews.Coordinate logistics for major community and business engagement events.Executive SupportManage the Directors calendar and travel arrangements (including flights, accommodation, and logistics) as well as bookings for key stakeholders travelling from Singapore.Coordinate domestic & international trips and ensure smooth operations during principal visits.Serve as the main point of contact for inter-office communication across time zones.Who Were Looking ForYoull thrive in this role if youre:A strong communicator (written & verbal) with excellent interpersonal skillsHighly organised and detail-oriented, able to juggle multiple prioritiesTech-savvy, comfortable with tools like Salesforce, event platforms, and social mediaA self-starter who works independently and takes initiative without needing micromanagementConfident representing a government agency in external-facing situationsKey RequirementsMinimum 3 years'' experience in executive support, event coordination, or business operationsPrior exposure to Singapore or regional/global networks is highly desirableWillingness to attend occasional evening or weekend eventsAbility to travel 12 times per year to SingaporeWhy Join Us?Youll be part of an exciting global network committed to meaningful community building and international collaboration. This role offers wide exposure beyond administrative work you''ll gain insight into international commerce, diplomacy, and industry development.We value curiosity, initiative, and continuous improvement. Youll be working closely with both the Australian and Singapore-based teams in a dynamic, fast-paced environment where your ideas and contributions matter.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative and MarketingIndustriesGovernment Relations Services and Non-profit OrganizationsReferrals increase your chances of interviewing at Cox Purtell Staffing Services by 2xGet notified about new Executive Assistant jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivitySydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 1 month agoExecutive Assistant to the Deputy General ManagerMerrylands, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 6 days agoSydney, New South Wales, Australia 1 month agoEveleigh, New South Wales, Australia 2 days agoSydney, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 3 weeks agoFive Dock, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 hours agoSydney, New South Wales, Australia 3 hours agoExecutive Assistant/ Communications ManagerAuburn, New South Wales, Australia 3 weeks agoGreater Sydney Area A$60,000.00-A$65,000.00 2 weeks agoNorth Sydney, New South Wales, Australia 7 hours agoSydney, New South Wales, Australia 11 hours agoExecutive Assistant UNSW Business Insights InstituteSydney, New South Wales, Australia 9 hours agoSydney, New South Wales, Australia 1 day agoExecutive Level 1 - Assistant Director - Financial Governance SectionSydney, New South Wales, Australia A$120,842.00-A$137,823.00 2 days agoExecutive Housekeeper Assistant (M/W) Club Med ResortSydney, New South Wales, Australia 2 weeks agoProject Management Lead - Global Business Solutions - AUNZSydney, New South Wales, Australia 2 weeks agoExecutive/Assistant Manager R&D Tax OpportunitiesSydney, New South Wales, Australia 6 days agoManager, ICT Project Management Office, EL2W Sydney - 2025 Voyage Program - Rooms OperationsSydney, New South Wales, Australia 2 weeks agoMarrickville, New South Wales, Australia 5 hours agoWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr