Job Title

Add expected salary to your profile for insightsSt Columbas Primary School in Elwood is a Catholic school committed to nurturing the academic, spiritual, social, and emotional growth of every child. Our close-knit, inclusive community values strong partnerships between staff, students, and families, and is dedicated to creating a safe, respectful, and supportive environment for all. Staff are valued for their contributions and supported through a culture of collaboration, professionalism, and mutual respect.The successful applicant will demonstrate a commitment to Catholic Education and to the safety and wellbeing of children.This role focuses on administrative support for the effective financial management and organisation of the school. The ideal candidate will be appropriately qualified, enthusiastic, and skilled in a range of administrative areas, with a particular strength in financial operations. Experience with school administration practices is highly regarded.The successful applicant will be subject to a Working with Children Check and a National Police Record Check.Key Internal Liaisons: MACS Finance Business Partner, Leadership TeamConditions: Conditions are as per the Catholic Education Multi-Enterprise Agreement 2022Hours: FTE 0.6General Administrative Duties Welcome all visitors to St Columbas ensure all visitors sign in and out when on the school premises. Take and deliver messages in a timely way and refer enquires to appropriate person/s. Ensure that emails/mail are attended to during the day. When required book suitable transport for school sports and excursions and confirm bookings for excursions/incursions. Assist with First Aid/sick bay duties and contact parents as needed. Assist with the completion of school surveys and questionnaires for the MACS, and Department of Education. Ensure the roll is marked in the morning and afternoon. Back up for other admin assistant re: Update all Student information on ESIS Share roles and responsibilities in the school as directed by the principal. Coordinate and complete information relating to census data and funding applicationFinance Raise purchase requisition and receipt purchase order. Upload invoices to MACS Shared Services (MACS SS) Accounts Payable for payment. Coordinate and complete information relating to staff, payroll and timesheets to ensure accurate timely submission to MACS Shared Services. Undertake the processing of School records on all sick leave data, update and provide accurate information to the Principal. Manage bank accounts and ensure all receipting and banking of cash/other receipts of monies accounted for, including coding of Schools credit card transactions Ensure school fees and levies are reconciled monthly and resolve any discrepancies Collating Parents and Friends Association (PFA) documentation. Monitor and update Teachers/Curriculum/Excursion Budgets versus actual. Complete Fixed Asset addition/ disposal form to MACS SS to update Fixed Asset Register. Lodge monthly PAYG and BAS with the Australian Tax Office (ATO) based on reports provided by MACS SS Tax Team. Complete payment of Union Fees Complete Year End E-SIS rollover process. Understand and keep abreast re updates of the MACS Finance Procedures Manual and ensure procedures are followed throughout the year to ensure efficient annual audit process.Debt Management Coordinate and manage the billing of school fees and levies and arrange for the Statement to be sent to families each term. Undertake dealings with families on all fee queries and payment terms. Manage outstanding debtors in accordance with the MACS Fee Collection Policy. Chasing Outstanding Fees each Month/Term. Includes letters, email and phone calls - documenting and tracking all correspondence. Liaise with Debt Collection Agency providing monthly update to Principal and Finance Business Partner. Support families to apply for the CSEF Program if eligible.Staffing Administration Collate relevant documentation required for onboarding new staff. Maintain staff records as required. Process Long Service and Parental Leave requests. Support staff with Workcover claims.Finance Cluster Meetings/Professional Learning Attend ICON Professional Learning and MACS SS refresher courses as required. Attend mandated training/updates e.g CPR, First Aid etcKey Selection Criteria Demonstrated commitment to the ethos, values and mission of Catholic Education A commitment to the safety, wellbeing and protection of all children Display a high degree of enthusiasm, initiative and motivation to provide excellence in Catholic education Ability to foster and develop appropriate professional relationships with staff, parents, students and the wider school community Ability to collaboratively plan and work in a team, and demonstrated capacity to manage change and respond to the dynamic needs of the school environment Demonstrated skill in organisation, planning and coordination, including the ability to prioritise tasks and manage multiple demands effectively and efficiently Demonstrated knowledge and competency in the use of technology, including database systems and applications Ability to utilise functions of Microsoft Office including Word and Excel High attention to detail Demonstrates excellent interpersonal, organisational and communication skills Ability to maintain confidentiality of sensitive and confidential information A commitment to ongoing professional learning and developmentHow do your skills match this job?How do your skills match this job?Sign in and update your profile to get insights.To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.Featured jobsAccounts Payable AdministratorDriscoll''s Australia Pty Ltd1d agoCollections & Student Finance OfficerNational Institute of BeautyPreston, Melbourne VIC5d agoOutland Denim Trading Pty Ltd3d agoWhat can I earn as a Financial Administrator #J-18808-Ljbffr