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4 days ago Be among the first 25 applicantsAt Hickory, we dont believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is MADE for LIFE its a commitment we honour, each day. Everything we do and everything we build is MADE for LIFE. Whether its refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory have become one of the most diverse property companies in Australia.Position OverviewThe Executive Assistant and Office Manager plays a pivotal role in ensuring the seamless functioning of Hickorys administrative processes. Tasked with overseeing the day-to-day operations at the Hickory Head Office, the Office Manager is instrumental in maintaining an efficient and well-organised workplace. One of the primary purposes is to establish and sustain an environment that fosters productivity, collaboration and positive morale among the employees.What Hickory Can OfferNovated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.Family-Friendly Policies: Receive paid parental leave to support your family needs.Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.Continuous Career Advancement: Unlock your potential through ongoing career development and growth prospects.Supportive Culture: Thrive in a nurturing team environment that values both collective and individual achievements.Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.ResponsibilitiesState Manager Support: Manage daily EA tasks, including diary and travel coordination, document creation and organization, and coordinating and minuting internal meetings.Employee Onboarding & Support: Be the point of contact for all new and existing employees, assisting with the onboarding process.Efficiently Manage Day-to-Day Operations: Ensure the smooth and efficient functioning of the Hickory Head Office on a daily basis.Ordering and Inventory of Office Supplies: Ensure a consistent supply of necessary materials, promoting uninterrupted workflow.Renegotiate Supply Agreements: Optimize cost-effectiveness by renegotiating supply agreements as required.Coordinate Building Maintenance: Ensure a safe and functional office space in collaboration with internal and external stakeholders.Event and Function Coordination: Facilitate successful company events and functions for internal and external stakeholders.Training Coordination: Arrange and track training for all NSW employees.Communicate Professionally with Internal and External Customers: Maintain positive relationships and uphold the companys professional image.Organize and Manage Work Tasks According to Schedule: Ensure tasks are completed on time and contribute to overall project timelines.Strive for Continuous Improvement: Promote a culture of ongoing improvement and positive change within the office.Greeting Visitors to the Hickory Office: Create a welcoming environment for visitors and guests.Meeting Room Management: Ensure meeting spaces are organized and prepared for effective use, including providing refreshments.Mail and Courier Management: Handle incoming and outgoing correspondence by receiving, date-stamping, and distributing mail, as well as coordinating courier deliveries for efficient communication.Uniform Management: Oversee the uniform process by streamlining distribution for construction workers, maintaining adequate stock levels, and organizing storage for easy access.Office Housekeeping: Maintain a clean, organized, and hygienic office environment, ensuring tidy workspaces, kitchen areas, and meeting rooms to support staff well-being and productivity.Office Budget and Expense Management: Monitor, control, and optimize spending on office amenities, supplies, and uniforms to ensure budgetary compliance and efficiency, as well as reconciling credit cards.Handle Confidential Information with Discretion: Safeguard sensitive information to maintain the confidentiality and trust of employees and stakeholders.Coordinate with Internal and External Stakeholders: Foster collaboration for effective office management and maintenance.Address Emergencies and Unexpected Situations: Respond calmly and efficiently to unforeseen circumstances to minimize disruption to office operations.TO BE SUCCESSFUL IN THE ROLEExperience as an EA or Office Manager in the Construction Industry: Proven background supporting executives in a fast-paced construction environment.Office Management & Operations: Skilled in overseeing day-to-day office functions, ensuring a well-organized and efficient workplace.Event and Function Management: Ability to plan, coordinate, and execute company-hosted events and functions.Strong Communication & Interpersonal Skills: Excellent ability to liaise with stakeholders, foster collaboration, and maintain professional relationships.Proactive & Self-Motivated Team Player: A dynamic individual who takes initiative and thrives in a team environment.If this sounds like your next opportunity, we would love to hear from you as soon as possible! Submit your CV today. Due to the volume of applications, only successful applicants will be contacted thank you for your understanding.applyapplySeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesConstructionReferrals increase your chances of interviewing at Hickory by 2xGet notified about new Executive Assistant jobs in Southbank, Victoria, Australia.Cremorne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 8 hours agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia $6,000.00-$6,000.00 1 day agoMelbourne, Victoria, Australia 15 hours agoOffice and Diary Manager (EOB) - Jodie Belyea MPFrankston, Victoria, Australia A$88,160.00-A$88,160.00 1 week agoSouth Yarra, Victoria, Australia A$70,000.00-A$90,000.00 1 week agoMelbourne, Victoria, Australia 13 hours agoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 1 week agoDoncaster, Victoria, Australia 4 weeks agoExecutive Housekeeper Assistant (M/W) Club Med ResortMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia A$65,000.00-A$75,000.00 3 weeks agoPersonal Assistant & Senior Program Coordinator - Nursing & Midwifery LeadershipMelbourne, Victoria, Australia 2 weeks agoFront Office Manager | Full time |Intercontinental Melbourne the RialtoMelbourne, Victoria, Australia 2 months agoFrankston, Victoria, Australia 6 days agoFront Office Duty Manager | Relocate to Gold CoastMelbourne, Victoria, Australia A$75,000.00-A$75,000.00 3 weeks agoExecutive/Assistant Manager R&D Tax OpportunitiesMelbourne, Victoria, Australia 2 weeks agoLegal Assistant - Corporate & Dispute ResolutionMelbourne, Victoria, Australia 2 weeks agoPart-Time Property Manager, Doreen OfficeMelbourne, Victoria, Australia A$75,000.00-A$95,000.00 1 week agoGladstone Park, Victoria, Australia 2 months agoCustomer Success Manager (Part-Time, In-Office 47 p.m.)South Yarra, Victoria, Australia 12 hours agoMelbourne, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 2 days agoAboriginal Cultural Safety Senior AdvisorMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 6 hours agoMelbourne, Victoria, Australia 4 months agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 1 week agoSouth Melbourne, Victoria, Australia 1 month agoWere unlocking community knowledge in a new way. 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