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Job Function: Administration / SecretarialWork Type: Fixed term - flexibleAbout this roleProvide executive support to two executives12 month fixed-term full time roleThe Department of Justice and Community Safety (the department) is seeking an Executive Assistant to fill a vital role within the Aboriginal Justice group.This is a prioritised role for Aboriginal and/or Torres Strait Islander peoples, who will be given priority consideration as per the special measures provision of the Equal Opportunity Act 2010.About the Business UnitThe Aboriginal Justice group is committed to driving systemic change in the justice system, to deliver better outcomes for Aboriginal Victorians.The group worksin partnership with Victorian Aboriginal communities and is guided by principles of Aboriginal self-determination. The Aboriginal Policy, Treaty and Truth division is made up of the Aboriginal Justice Policy Reform and the Aboriginal Workforce Units. The division plays a leading role in the implementation of the Aboriginal Justice Agreement Phase 4, supports the development of justice policy and legislative reform impacting Aboriginal Victorians, leads the department''s response to the Victorian Treaty and Yoorrook Justice Commission''s processes, and supports the growth and retention of the department''s Aboriginal workforce.About the role:As the Executive Assistant, you will report to the Executive Director, Aboriginal Policy, Treaty and Truth and will provide high level executive and administrative support to this position and the Director, Aboriginal Justice Policy Reform Unit and their business units.You will be responsible for a wide range of executive and business support tasks and ensuring that competing priorities are delivered in an organised, professional and consistent manner. Duties including email and calendar management, supporting internal and external meetings and events with stakeholders, tracking correspondence and briefings, managing travel, and processing invoicing and payments.Some of your responsibilities will include:Prioritising, managing and monitoring emails, screening and attending to a broad range of enquiries and requests, including matters of a confidential or sensitive natureCoordinating schedules, arranging and preparing for meetings and follow up actionsCoordinating the flow of briefings and correspondence from the two units through to the Office of the Deputy SecretaryWorking with a range of stakeholders in an efficient and professional manner, to manage competing needs and achieve desired results and timely action by othersAbout youTo be successful in this role, you will have:Demonstrated knowledge and understanding of Aboriginal communities, society and culture, and the issues impacting them.Demonstrated ability to communicate sensitively and work effectively with Victorian Aboriginal communities.Demonstrated experience supporting business processes, including financial and human resources to support effective workgroup operations,Demonstrated ability to use the Microsoft office suite including Sharepoint electronic records management system or similar and/or ability to rapidly learn new software tools.Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact Aboriginalrecruitment@justice.vic.gov.au if they would like cultural support and guidance through the application process.For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made.To learn more about this role before applying, please read the attached position description.How to ApplyPlease click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don''t hesitate to get in touch with the contact person listed on this ad.IMPORTANT INFORMATION:CHILD SAFE STATEMENT OF COMMITMENT:The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people''s rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.Register for weekly updates about similar job opportunities #J-18808-Ljbffr