Job Title

Join to apply for the Administrative Assistant role at The George Institute for Global HealthJoin to apply for the Administrative Assistant role at The George Institute for Global HealthGet AI-powered advice on this job and more exclusive features.Our mission is to improve the health of millions of people worldwideFull Time OpportunityBarangaroo, Sydney CBD (Relocation to Randwick in September, 2025)12 Months Fixed Term ContractHybrid working environment (2 days per week in the office)Pro-Rata Salary Range of $55k Base to $62k Base (dependent on experience, skills and capabilities) plus 11.5% Superannuation + Smart Salary Packaging BenefitThe Opportunity:We are seeking a professional Administration Assistant to support various research units and program within our organisation responsible for day to day administration support of our research programs at The George Institute.Key Responsibilities and Duties:Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.Organise meetings (both online and face to face) includingpolls,agendas, minute-taking, room set-up, catering and tidying upMaintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g Sapphire)Navigate/maintain information in various researchand database systems(e.g ROS, Endnote, ORCID)Collation of grant application information as directedby the Program Head and data entry/uploadImplement appropriate filing and otherorganisation procedures to facilitate highly organised and smoothly functioning teamsAccurate word processing, general data entry,maintaining and updating recordsAssist with processing purchase orders and invoices and expense reimbursementsAssist with the preparation of presentations, graphs,charts and reports, proofand check for errorsArrange travel and accommodation bookingas required by the client supportedOrganise internal and external events catering, bookingvenue and relatedtasksUpdating and managingSharePoint informationMaintain and monitor supply (eg. office equipment, stationary) within their respective team/ programFor more information on this role, please see our detailed Position Description hereSkills, Knowledge and Experience:Relevant qualifications in business or administration and/or related experience in administrationProficient in the use of the Microsoft Office suite, including Word, Excel ,PowerPoint, Outlook and SharePointAbility to learn new systems/technology applications quicklyEffective written and oral communication skillsAbility to prioritise and meet deadlinesHigh attention to detail and accuracyDemonstrated organisation and planning skillsStrong focus on quality of workDemonstratedability to work with businessand commercially sensitiveinformation and maintain confidentialityExcellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholdersAbility to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments.Please visit our website for more on The George: Home | The George Institute for Global HealthThe closing date for applications is 18th June, 2025.We reserve the right to close this vacancy early if a suitable candidate is foundThe unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.Benefits of a career at The George InstituteCompetitive market salary and benefitsSalary packaging (lowering your taxable income and increasing your take-home pay)Flexible working arrangements - onsite, hybrid or WFH (dependent on individual role)Being part of a global team, making an impact on global health outcomesA focus on employee wellbeing including global employee engagement surveys, reward and recognition programs, steps challenges and more...About the GeorgeThe George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to:Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare deliveryLook beyond single diseases, across the life course, to identify patient-centered approaches to care that can be implemented at scaleDevelop low-cost, innovative solutions to global unmet needsDrive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurshipWe pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment.Please apply now!Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged adults and those from culturally and linguistically diverse backgrounds.Why The George?We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.Take advantage of our rewards you may enjoy as part of The George team.Generous salary packaging benefits increasing your take home payLearning and career development opportunitiesExtra leave days including extended Christmas break and study leaveYourFlex arrangements e.g. start/finish times, purchase leave, locationA global, diverse, inclusive team committed to making impactSeniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionResearchIndustriesResearchReferrals increase your chances of interviewing at The George Institute for Global Health by 2xGet notified about new Administrative Assistant jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 4 months agoSydney, New South Wales, Australia 2 days agoAdministrative Business Partner, Google Research (Part Time)Sydney, New South Wales, Australia 2 weeks agoMillers Point, New South Wales, Australia 5 months agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia 5 days agoSydney, New South Wales, Australia 5 days agoMillers Point, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 6 hours agoMillers Point, New South Wales, Australia 1 month agoWorkplace Experience / Executive AssistantSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$60,000.00-A$65,000.00 2 weeks agoBusiness Support Assistant/Administrator (Finance Team)Sydney, New South Wales, Australia 2 days agoSt Leonards, New South Wales, Australia 12 hours agoDarlinghurst, New South Wales, Australia 2 weeks agoGreenwich, New South Wales, Australia 2 weeks agoAdministration Officer - Antenatal Clinic - St George HospitalWere unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr