Job Title

Direct message the job poster from HTC Global ServicesSenior Consultant - TCMG at HTC Global ServicesThe role of the Program Coordinator (PC) is to support the PMO Manager. Key tasks include program coordination, PPM administration (program costs), Onboarding, Offboarding, Creating POs, receipting every month, RAIDD management and reporting to enable the successful program delivery on time, within budget and scope and to the expected benefits in accordance with the companys project framework and governance guidelines.In this role, you will be collaborating with the Program Leadership team, Delivery Managers and other members of the Program team. You will also be working in conjunction with the Solution Implementation partners.Your focus will be on assisting program leaders with administrative tasks and reports to the PMO Manager.Accountabilities:Accountability 1: Resource ManagementOnboarding, Offboarding in Workday. All consultants will report into this role from administration perspective.Manage Resources in Planisware (Update positions, start/end dates, notes)Manage Resources in Workday (Job Changes, Contract Extensions, Cost Centres)Manage Resources in Cochlear academy (Learning enrolment, overdue escalation)Resource cost forecast Vs actuals (Meetings Vendors)Rate Change confirmationResource extensions.Send Variations, SOWs to be docusigned by Program Lead and Vendor Lead.Save signed SOW/Variation in locked folder.Ensure procurement and legal review of SOW''s, MSA''s Variations.Accountability 2: Financial ManagementRaise Purchase Orders for vendors, follow-up w/ approvers and update Vendor WorkbooksContingency Management (Update excel waterfall and decks) and Change Request updates.Monthly Receipting and update Vendor WorkbooksMonthly Invoice review, correct receipting and update Vendor WorkbooksEscalate invoices significantly above forecasted actuals/receipting amountAccountability 3: Program CoordinationCreate weekly status reports, alignment review packs, steerco packs escalate non-compliance and send pre-read.Prepare agenda for governance meetings.Accountability 4: Program Management tools supportPerform administration tasks for the program management tools.Maintain data in the program and portfolio management tools.Provide access security management for the program and portfolio management tools.Ensure all information is kept relevant as required.Team Role (Team member)Follow relevant quality procedures to deliver quality products and services and identify and support the implementation of continuous improvement.Contribute ideas on systems and process methods to improve deliverables.Work safely, complying with all safety procedures, rules, and instructions; and reporting workplace hazards, incidents, or injuries to manager.Willingly share and facilitate knowledge sharing across the team.Mentor other newer team members and assist them when required to ensure transfer of knowledge and skills.Assist others during peak workload periods to achieve team objectives.Contribute to the development of a professional team environment.Actively participate in team activities such as weekly team meetings and other team related eventsMinimum:Experience working in medium-large organisations in a similar role.Experience in the coordination of program delivery including financial management, resource management, meeting management and project documentation management.Demonstrated ability to communicate effectively at different levels of the organization and across functional disciplines.Ideal:Entry level qualification with AIPM or PMIExperience Managing project financials (Forecasts Vs Actuals), Updating steering Committee packs, Updating RAID Register, Onboarding and Offboarding of resources and Managing change requests.Excellent organizational, time-management, and communication skills.Experience working with vendors as part of an integrated program of work.Seniority levelSeniority levelNot ApplicableEmployment typeEmployment typeContractJob functionJob functionInformation TechnologyIndustriesIT Services and IT ConsultingReferrals increase your chances of interviewing at HTC Global Services by 2xSign in to set job alerts for Project Management Officer roles.Project Secretariat / PMO, Regional Cards Platform Project, Group Cards, CFSWP. 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