Job Title

Executive Assistant, GM Community ServicesWe''re looking for a confident and highly organised Executive Assistant to support our GM of Community Services.11th June, 2025About the RoleWere looking for a confident and highly organised Executive Assistant to support our General Manager of Community Services. In this pivotal role, youll be the engine that keeps the GMs office running smoothly by managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.This is more than just an administrative role, its your chance to be a trusted partner in driving impactful community initiatives!ResponsibilitiesProvide high level governance, organisational and administrative support to the GM Community Services and Executive Team as required.Provision of secretariat duties as & when requiredFrom time to time, the EA to the GM Community Services will be required to both manage and assist with assigned projectsManagement of the Chair and Deputy Chair diaries and expenses; and travel arrangements as requiredManage, prioritise, screen and gate keep the diary, email inbox, phone calls, meeting preparation and travel arrangements for the GM Community ServicesManage the process, timetable, minute taking and travel for GM Community Services, Board Members & other key stakeholders for key management meetings, training and workshops, including the preparation of papers and minutes and organisation of attendeesPrepare expense reconciliations, purchase orders, and receipt invoices for the GM Community ServicesDelivery of special projects as advised by the GM Community &/or CEOPrepare agendas and take minutes for meetings that are chaired by the GM Community Services and other meetings as requested.Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEOManage and prioritise the diary, email inbox, and meeting preparation for the ALPA Chairman & Deputy Chairman as required11th June, 2025About the RoleWere looking for a confident and highly organised Executive Assistant to support our General Manager of Community Services. In this pivotal role, youll be the engine that keeps the GMs office running smoothly by managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.This is more than just an administrative role, its your chance to be a trusted partner in driving impactful community initiatives!ResponsibilitiesProvide high level governance, organisational and administrative support to the GM Community Services and Executive Team as required.Provision of secretariat duties as & when requiredFrom time to time, the EA to the GM Community Services will be required to both manage and assist with assigned projectsManagement of the Chair and Deputy Chair diaries and expenses; and travel arrangements as requiredManage, prioritise, screen and gate keep the diary, email inbox, phone calls, meeting preparation and travel arrangements for the GM Community ServicesManage the process, timetable, minute taking and travel for GM Community Services, Board Members & other key stakeholders for key management meetings, training and workshops, including the preparation of papers and minutes and organisation of attendeesPrepare expense reconciliations, purchase orders, and receipt invoices for the GM Community ServicesDelivery of special projects as advised by the GM Community &/or CEOPrepare agendas and take minutes for meetings that are chaired by the GM Community Services and other meetings as requested.Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEOManage and prioritise the diary, email inbox, and meeting preparation for the ALPA Chairman & Deputy Chairman as requiredAbout youPrevious experience in an Executive Assistant roleExperience in providing high level support to senior executives, understanding their needs and anticipating requirementsHighly developed Microsoft office Suite SkillsProficiency using Project Management toolsExperienced in tracking expenses & coordinating travel plansExperience with assisting with project planning, coordination and executionAbility to understand the broader goals of the organisation and align administrative support to these objectivesWhats on offer5 weeks annual leave and leave loading of 17.5%Ability to Salary Package with an additional Meal and Entertainment optionPhone allowanceOpportunities for professional developmentSupportive company culture and enjoyable work environmentFree office parkingApply For Job #J-18808-Ljbffr