Job Title

Add expected salary to your profile for insightsExecutive Assistant to the Mayor and CouncillorsPart-time - Temporary role$38.03 per hour - approximately 15 hours per week.Great work-life balance Flexible working options availableWodonga Council is a local government organisation servicing one of Victorias fastest growing regional cities, located in North East Victoria. We offer the perfect balance of career growth, a regional lifestyle and access to a vibrant city Working with a growing and engaged community, Wodonga Councils programs and services are designed to deliver its vision for our city, our people and our future.We are committed to fostering a safe and inclusive workplace where diverse styles, backgrounds, experiences, and perspectives are valued, appreciated, and encouraged We encourage applications from individuals of diverse backgrounds, including, but not limited to, the Aboriginal and Torres Strait Islander community, people with diverse gender identities and sexualities, individuals with disabilities, and people of all ages, cultures, and ethnic backgrounds.We welcome applications from veterans, and if you wish to discuss your application with our People Team, please contact h@rwodonga.vic.gov.auWhat we will offerCareer developmentAt Wodonga Council, we offer continuous learning, mentorship and professional growth opportunities Whether you''re looking to expand your skills or advance your career, we support your career development every step of the wayLeave entitlementsOur organisation values work-life balance and offers generous and flexible leave entitlements to support your needs We understand that access to time away from work when you need it will optimise the time spent in the officeEAP, fitness program, health and wellbeing initiatives.Join our team and take advantage of Fitness Passport, find support in the Employee Assistance Program and enjoy a range of health and well-being initiatives designed to support your physical and mental wellnessFlexible work options where applicableLocation - OnsiteThis role will require you to be onsite during working hoursPosition SummaryThe Executive Assistant to the Mayor and Councillors provides high-level executive and administrative support to ensure the efficient coordination of civic duties, meetings, and communications This role is central to maintaining professionalism, confidentiality, and positive stakeholder relationships, while also delivering exceptional customer service and supporting the strategic goals of Wodonga Council This role will build strong working relationships with the Mayor and Councillors to ensure needs are met through effective communicationKey Aspects of the RoleExecutive and Administrative SupportEfficiently manage the Mayor and Councillors schedules, correspondence, meetings, and travel while preparing high-quality documents and maintaining confidentialityCustomer and Stakeholder EngagementAct as a professional first point of contact, fostering strong relationships and delivering responsive, courteous service in line with Council valuesMeeting and Event CoordinationPlan and deliver civic events, meetings, and ceremonies by managing logistics, preparing materials, and ensuring smooth executionCommunication and Information ManagementPrepare accurate correspondence and reports, track enquiries, and manage records to support informed decision-making and timely responsesOperational Efficiency and SupportMaintain organised systems and proactively identify improvements to enhance administrative processes and support team collaborationProfessional Conduct and Ethical GovernanceDemonstrate integrity, discretion, and respect in all interactions, upholding Council policies and supporting ethical governanceKey Selection CriteriaOur ideal candidate will be able to show us the followingHigh-Level Executive and Administrative SupportDemonstrated experience in providing high-level executive and administrative support, including diary and schedule management, correspondence handling, document preparation, and coordination of meetings, travel, and eventsConfidentiality, Discretion, and Political AcumenProven ability to handle sensitive and confidential information with discretion and sound judgment, particularly in a local government or politically sensitive environment Strong awareness of governance protocols and ethical considerations when supporting elected officialsStrong Communication and Interpersonal SkillsExcellent verbal and written communication skills, with the ability to draft correspondence, reports, and briefings, as well as engage effectively with diverse stakeholders, including Councillors, staff, community members, and external organisationsOrganisational and Time Management SkillsDemonstrated ability to prioritise tasks, manage competing deadlines, and work effectively under pressure in a dynamic environment while maintaining accuracy and attention to detailCustomer Service Excellence and Stakeholder EngagementA strong commitment to high-quality customer service, with the ability to liaise professionally and courteously with internal and external stakeholders, ensuring positive community engagement and responsiveness to inquiriesProficiency in Technology and Office SystemsAdvanced proficiency in Microsoft Office Suite Word, Excel, Outlook, and PowerPoint and experience with records management systems, electronic diaries, and other administrative tools relevant to executive support and local government operationsHow to ApplyVisit our website www.wodonga.vic.gov.au.careersUse the apply button to commence your applicationApplicants will be required to:Upload a document containing their responses to the Key Selection CriteriaUpload a current resumePrior to commencement, the successful applicant will be required to provide the following:A copy of a recent National Police Check less than 3 monthsAny other mandatory requirements outlined in the position description eg first aid, CPR, WWCC, forkliftThe completion of a pre-employment functional assessment paid for by the council might also be requiredIf applicable, evidence regarding right to work in Australia will need to be presentedApplications close 1159pm, 22/06/2025 Council reserves the right to close applications early if a suitable candidate is found.Unlock job insightsSalary match Number of applicants Skills matchWodonga Council, located in North East Victoria, is a local government organisation servicing one of Victoria''s fastest growing regional cities, servicing a population of more than 45,000 people.Working with a growing and engaged community, Wodonga Councils programs and services are designed to deliver its vision for our city.The council oversees services, community spaces, facilities and operates kindergartens, a performing arts centre, a co-located library and gallery, resource recovery centre and a historical site. Working at Wodonga Council offers flexible working arrangements and the satisfaction of delivering outcomes for a growing city.Explore opportunities with the council now.Wodonga Council, located in North East Victoria, is a local government organisation servicing one of Victoria''s fastest growing regional cities, servicing a population of more than 45,000 people.Working with a growing and engaged community, Wodonga Councils programs and services are designed to deliver its vision for our city.The council oversees services, community spaces, facilities and operates kindergartens, a performing arts centre, a co-located library and gallery, resource recovery centre and a historical site. Working at Wodonga Council offers flexible working arrangements and the satisfaction of delivering outcomes for a growing city.Explore opportunities with the council now.To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.What can I earn as an Executive Assistant #J-18808-Ljbffr