Job Title

About the roleThe Community Activation and Event Coordinator (CAEC) is an integral part of the Communications team utilising your local knowledge and practices being responsible for distributing event and campaign material in local communities building rapport with current stakeholders and expanding our stakeholder engagement. Event Coordination requires a creative, business-driven mindset whilst building lasting relationships with stakeholders, venues and suppliers the team member will be responsible for planning, organising managing, coordinating, and evaluating various types of events.About youAs an experienced Community Activation and Event Coordinator you will be able to demonstrate professionalism and a commitment to providing a high level of service and continuous improvement. The ability to seek understanding is essential to successfully establishing internal and external relationships to enable you to effectively participate and contribute to the team and organisation. Extensive administration and governance are pre-requisites underpinned by a willingness to adapt to challenges and opportunities and to advocate a positive and constructive organisational culture.It is a requirement that the incumbent is of Aboriginal &/or Torres Strait Islander descent or identify and be accepted as such by the community.QIFVLS claims an exemption under ss.25, 104-105 of the Anti-Discrimination Act 1991 as recognized and granted by the QLD Industrial Relations Commission.Duties and responsibilities include but are not limited to:Provide support to QIFVLS offices in planning events, including developing ideas in a culturally appropriate mannerAttend QIFVLS city and regional office events across Queensland where practicalLiaise, project manage and negotiate with suppliers, venues, catering and travel providers for eventsBook venues, schedule guests, draft and finalise contracts, including the days logisticsHandle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, attendee participation, registration set up, catering, audio/visual, RSVP tracking, and issues resolutionsPhotograph events and activities as requiredAssist with posting social media contentLiaise with stakeholders on events and campaigns, supplying them with communications material (both digital and physical) for presentation at their premises and within their local community.Assist the Communications Officer in the distribution of campaign material to communities, including regional community visitsManage the no2dv webstore and fulfill ordersProvide timely event evaluation results and present reportsEssential SkillsExperienced in event planning or event coordination in a corporate environmentProven track record of creative, successful eventsHave higher administrative skillsPublic relations experience is desirableExperience working within First Nations communitiesExperienced in working with colleagues in graphic design, marketing, and communicationsExcellent organisational, communication, negotiating, and multi-tasking skillsAbility to remain calm under pressure and maintain a customer-service mindsetExperienced and highly capable in MS Excel, Word, PowerPoint, Outlook and TeamsProficient on social media platforms, particularly Facebook and InstagramProficient in photography to a good social media standardBe a self-starter, able to suggest events and activities without instruction and drive projects without directionThe ability to travel on an as needs basisInterpersonal SkillsThe ability to seek understanding is essential to successfully establishing internal and external relationships to enable you to effectively participate and contribute to the team and organisation.You will confidentially present messages within the limit of your skills and expertise.You will write clearly and concisely with good attention to detail.You will build positive and mutually beneficial relationships with colleagues and stakeholders to deliver on the scope of work.Desirable tertiary qualifications in communications, events management, Diploma of Event Management and or the Advanced Diploma coupled with demonstrated experience to fulfil the requirements of the roleincluding the opportunity to work towards these qualifications with the support of QIFVLSComplianceHolder of a current open Queensland drivers license.Holder of a Working with Children Blue Card, or the ability to obtain one.Willingness to undertake a National Police Clearance check.Willingness and ability to travel is a core requirement of this position.A cultural appreciation/understanding of Aboriginal and Torres Strait Islander people is essential or having worked previously with Aboriginal and Torres Strait Islander clients would be advantageous. #J-18808-Ljbffr