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Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.Join Wilhelmsen Port Services (Australia) Pty LtdExciting Opportunity: Ships Agency and Coal Logistics Administrator in NewcastleAre you driven by curiosity and a desire for personal and professional growth?Do you value accountability, sustainability, bravery, and delivering winning results?Are you passionate about providing exceptional customer service in a fast-paced industry?If your answer is yes, then we invite you to join us! A thrilling opportunity has opened up for a permanent full-time Ships Agency and Coal Logistics Administrator to become part of our team in Newcastle, Australia.This is a dual role where you will spend 3 days as a Ships Agent Administrator and 2 days as a Coal Logistics Administrator each week.Main responsibilities as Ships Agency Administrator:Assist with data entry and manage tasks within the company portal (WASP) with training provided.Create pro-forma disbursement accounts and handle crew/spare service requests.Submit ABF forms for spares delivery and crew changes, and coordinate crew transport bookings.Perform general administrative duties, including filing, archiving, and document management.Provide support to Ship Agents in their daily operations.Main responsibilities as Coal Logistics Administrator:Ensure terminal reporting, stock availability, and compliance with shipment requirements are completed within set timeframes.Coordinate vessel berthing schedules, update clients on changes, and manage all related shipping documentation, including export declarations and compliance with IMSBC regulations.Prepare and submit required documentation, such as Shippers Declarations, Certificates of Origin, and laytime calculations, while addressing any queries or disputes.Liaise with superintending companies for stock movement reports and arrange courier services for shipping documentation as per client instructions.Maintain accurate records of communications and escalate issues to the Manager when necessary.Who You Are:You are a self-motivated, results-driven individual with a passion for achieving excellence.While prior experience or exposure to the Shipping Industry is advantageous, we welcome candidates with a strong work ethic and the right attitude to learn and succeed.Attention to detail, administrative proficiency, and a good grasp of computer skills are essential.You thrive under pressure, meet deadlines effectively, and approach challenges as opportunities for growth.Safety, compliance, and wellness are paramount to you and your team''s success.You must possess a valid Australian work permit, driver''s license, and driving experience, along with eligibility for a Maritime Security Identification Card (MSIC).What We Offer:A competitive base salary, plus superannuation, and other benefits including but not limited to laptop and mobile phone.A collaborative, diverse, and supportive team environment fostering growth and development.Access to modern training programs, advanced systems, and tools to enhance your skills and efficiency.Health and wellness support, including an employee assistance program for you and your family.About Wilhelmsen:Established in Norway in 1861, Wilhelmsen is a global maritime leader providing essential products, services, qualified crews, and technical management across 60+ countries. We are committed to driving industry innovation through renewable energies, zero-emission shipping, drone deliveries, digitalization, and fostering diverse, inclusive workplaces.At Wilhelmsen Port Services, we embody five DNA Hallmarks that define our organizational ethos. We expect each of our employees to exemplify these values:Winning: We strive to be the best with a positive mindset, going above and beyond, and finding solutions to challenges with enthusiasm and confidence.Accountable: We take ownership, standing for individual and team results. We are proactive, honest, and transparent in delivering the best outcomes.Sustainability: Our commitment to sustainability goes beyond environmental care; it includes considering the long-term impact of our actions, prioritizing safety, taking corrective action when necessary, and fostering a healthy, diverse, and inclusive working environment.Brave: Embracing change, seeking feedback, and standing up for what is right define our bravery. We assess risks while ensuring safety and sustainability in all endeavors, andCurious: We encourage asking questions, experimenting with new solutions, staying informed about market dynamics, understanding customer needs, analyzing competitors, identifying opportunities, and continuously learning and improving.Apply Now:Excited about this opportunity? Picture yourself thriving in this role. Don''t wait, apply today!Work Location: Newcastle, AustraliaApplication Deadline: Friday, 4th July 2025Contact Details: GBS HR Oceania (gbs-oce-hr@wilhelmsen.com)#WPS #J-18808-Ljbffr