Job Title

A passion for perfectionSwisstel Hotels & Resorts is a distinctive group of deluxe hotels where we put the emphasis on our people. We strive to provide a motivating and rewarding environment that attracts inspired and talented people who are willing to bring news ideas, use and develop their knowledge to reinvent their career path.Swisstel Al Maqamis Swisstels Second hotel to open in Saudi Arabia. The hotel offers 1624 elegant rooms and suites with modern design, complementing the values of todays Arab culture.As part of the prestigious Abraj Al Bait complex, the deluxe Swisstel Al Maqam is a contemporary five-star hotel located in close proximity to the holy Masjid Al Haraam, overlooking the Kaaba and the Grand Mosque.Swisstel Al Maqamis part of a new urban development, including two restaurants, one executive lounge, two meeting rooms and a business centre. It has private entrances that make it easier for our valuable gusts to reach Al Masjid Al Haram Summary of Responsibilities:Reporting to Talent & Culture Manager, responsibilities and essential job functions include but are not limited to the following:Ensure the Talent & CultureDepartment in the day-to-day operation of the department as requiredAssists with recruitment, including posting of positions, screening CVs, and contacting applicantsFoster and promote positive Colleague relations through an environment that encourages open communication, trust and mutual respectEnsure the Talent & Culture department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all colleaguesHandle the calendar and administration assistance for the Talent & Culture LeadersSchedule and arrange appointments as requiredPrioritize all telephone calls and in-person external and internal visitors.Handle locker requests, name badges, IDs, Colleague letters, purchase requisitions, expense reports as necessaryCompose correspondence for the T&CDepartment, such as letters, contracts, etc.Support internal T&C projects, tracking necessary action and updating reports as progress is madeFiling Employee recordsHandle all office administration duties such as faxes, mail, phones, photocopying, office suppliesAssist with and support colleague events as appropriate, such as leadership meetings, colleague receptions, and annual eventsAssist with scheduling of interviewsPrepares Offer Letters and Recognition letters for Internal promotions and transfersManage the Talent & Culture Information System ensuring data integrity and proper documentation (adding new colleagues, salary, designation changes)Manage Employee Action Forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changesResponsible for monthly invoices, monthly timesheets and adding e-mail accounts for new ColleaguesOther duties as assignedDue to local legislation, must be SaudiPrevious Human Resources experience an assetMinimum of 2 years administration experience, preferably within a hotel environment Ability to develop and encourage an open, stimulating and trusting environment that reflects our Company Mission, Brand Promise and ValuesHighly responsible and able to handle confidential information with the utmost discretionHighly organized and able to prioritize and meet deadlines in a fast-paced environmentProfessional telephone manner and demeanor with a natural response to smile on the phoneExcellent interpersonal, written and verbal communication skills University/College degree or diploma, preferably with a formal education in Human - Resources ManagementComputer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint Physical Aspects of Position:Physical aspects of the position include but are not limited to the following:Constant standing and walking throughout shiftFrequent lifting and carrying up to 25 lbsFrequent kneeling, pushing, pulling, liftingOccasional ascending or descending ladders, stairs and ramps #J-18808-Ljbffr