Job Title

Executive Assistant to the CEO (On-site), HQ/Gold CoastLocation:Byron Bay/Gold CoastEmployment Status:PermanentBe part of a company that is one of a kind in its culture, spirit and passion. Join a proud & growing team that offers quality, hassle free & affordable travel experiences.The OpportunityWe are looking for an experienced Executive Assistant with a keen attention to detail and expert organisational skills to join our TripADeal team, providing direct support to our Chief Executive Officer as well as the wider Senior Leadership Team as required.You will provide high-level administrative support to the Chief Executive Officer, ensuring the efficient operation of the function, and assisting with the execution of key initiatives. The Executive Assistant will play a key role in facilitating smooth communication and ensuring the senior leadership team can focus on strategic priorities to enable travel dreams to come true!Organisational StructureYou''ll report to our Chief Executive Officer, as well as work closely with the wider Senior Leadership Team, and other internal and external stakeholders. This permanent full-time position is 100% onsite and can be based from our Byron Bay HeadQuarters or Varsity Lakes Gold Coast office, working Monday to Friday, 8-4pm or 9-5pm - you choose!This role will require the ability to travel between both TripADeal offices on a weekly basis to provide support to the CEO as well as attend critical meetings and events as required.A Day in the LifeHandle incoming communication, screen emails and calls, invitations and prioritise responses on behalf of the CEO promptly and efficientlyOrganise and coordinate meetings, including preparing agendas, minute-taking, managing meeting-room bookings, and following up on action itemsCoordinate travel, accommodation, and itineraries for domestic and international trips optimised for the CEO''s schedule; ensuring a seamless travel experienceDraft, review, and edit high-quality documents, presentations, and reports as required by the senior leadership teamLiaise with internal and external stakeholders, maintaining strong relationships on behalf of the senior leadership teamEnsure the smooth running of the CEO office, including schedule management, ordering supplies, managing office services, and coordinating eventsIn addition to the CEO, secondary support is to be offered to the senior leadership team (SLT) with reporting, travel arrangements, event planning, and report preparationCoordinate externals visiting TAD office sites, assist with travel arrangements, facilities required, meetings scheduled etc, ensuring a pleasant and seamless experienceProvide timely assistance to team members with Qantas background check renewalsGenerate, collate and distribute Workday reports in a timely manner, as well as undertake general Workday administration as requiredOther duties as required by the CEO and wider Senior Leadership TeamTo be a Front Running CandidateBachelors degree in Business or as relevantProven experience as an Executive Assistant or similar role, supporting senior executivesStrong organisational and time management skills, with experience managing multiple prioritiesHigh proficiency in Google Suite and MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office softwareExcellent written and verbal communication skillsAbility to handle confidential information with discretionExperience in a fast-paced environment, preferably in a corporate setting, and can manage change effectivelyStrong verbal and written communication skills, with the ability to interact professionally with all levels of the organisationProactive and solution-oriented with the ability to anticipate needs and resolve issues before they escalateA valid Australian drivers licence with the ability to travel as requiredThe successful candidate will be required to undergo a Qantas background checkWhy TripADeal?Competitive salary packageLearn, develop and advance your career within TripADealFun, casual working environment, where shoes are optionalStaff travel discountsEmployee Assistance Program$1,040 per annum of subsidised gym membershipsRegular social get togethersSavings and discounts on groceries, electronics and homewaresVolunteer leave as part of giving back to the local communityGenerous parental leave support programSee your next destination as Executive Assistant to the CEO for TripADeal? Your future pathway is just one click away. Apply now!Working with TripADealOurCore BeliefTravel is an experience that should beenjoyedby everyone and we''reproud to make it an affordable option for all.A bit about you * Required fieldTitle *First name *Last name *E-mail *Digits only or add + for international numbersStreet *Street Cont.City, Town or Suburb *Postcode or Zipcode *Country *State, Region or Province *LinkedIn URL(Please click on your profile and copy the URL from your profile page.)A requirement of Qantas is that all staff obtain an Australian Security Identification Card (ASIC) which involves a thorough background check. Do you accept obtaining this card would be a requirement of landing the role, including covering costs to obtain your identification documents if needed? *YesNo - please let us know if you have any queries in the interview.For ASIC purposes, what is your full legal name, including any middle names? *If you have been referred by a member of our team, please provide their full nameWhat kind of work are you looking for? *Permanent - Full timePermanent - Part timeContractingWhich of the following statements best describes your right to work in Australia? *I''m an Australian citizenI''m a permanent resident and/or NZ citizenI have a family/partner visa with no restrictionsI have a temporary visa with restrictions on work location (e.g. skilled regional visa 491)I have a temporary visa with restrictions on industry (e.g. temporary activity visa 408)I require sponsorship to work for a new employerI have a holiday temporary work visaI have a graduate temporary work visaI have a temporary visa with restrictions on work hours (e.g. student visa, retirement visa)This is a 100% in office role that cannot be performed remotely. Does this position still suit you? *YesNoHow much notice are you required to give your current employer? *None, I''m ready to go now!1 week2 weeks3 weeks4 weeks5 weeks6 or more weeksDo you have any secondary interests that you think could create a conflict of interest if you were successful in landing this role? For example, will you run your own travel business, or work for a business that competes with TripADeal. *YesNoHow many years of experience do you have directly supporting 1 or more Executives? *None0-22-44-66+How confident are you in your administrative abilities with Google Suite applications, including Google Drive, Docs, Sheets, Gmail, etc: *No experienceIntermediateAdvancedExpertPlease detail how many Executives you have supported at one time: *Are you planning to take any leave within the next 6 months? If yes, please provide dates. *What''s your expected annual base salary? *What weren''t you getting from you last/current role that has made you look elsewhere? *Is there anything else that you''d like to share about yourself?Our interview process involves confidential and sensitive business information. Please note that we kindly ask that you dont record, save, transcribe, or share any part of the interview and that you dont use any outside help (including AI or other tools) during the process. *Yes, I agreeNo, I don''t agreeI acknowledge that TripADeal will respond to my application via email in the first instance and that TripADeal emails may, from time to time, land in spam or junk inboxes. *YesNoEveryday is different here. From dealing with on tour emergencies, to booking customers onbucketlist package holidays. It''s so good to learn new things about countries I haven''t been to orwould have never thought of travelling to. There''s always something new to experience hereI started as a travel consultant less than a year ago, TripADeal has given me the opportunitytolearn from other departments, take on new exciting tasks, and develop into a leadership roleTerms & ConditionsTripADeal may collect personal information during the recruitment process including IDinformation such as your name, postal or email address, telephone numbers, licenses, date ofbirth, your resume and related material, your work history and education history and anyother information we consider necessary for TripADeals recruitment process.TripADeal may collect information directly from you, or where relevant, from a third partywith your consent. For example, TripADeal may seek information about your prior employmenthistory through reference checks, your eligibility to work in Australia through a visastatus check, or any other information through publically available networking sites such asFacebook, Instagram and LinkedIn. If your application for employment is successful and youare offered employment with TripADeal, as a condition of employment, TripADeal will ask youfor evidence of your identity and legal entitlement to work in Australia. We will also askfor personal information, such as emergency contact details, tax file number and bankaccount details which will form part of your employee file.TripADeal may use your personal information in order to assess your application forpositions at TripADeal and invite you to apply for future positions of interest to you,unless you notify us that you do not wish for this to occur. We may disclose your personalinformation to related companies of TripADeal for the purpose of enabling those companies toconsider you, and contact you, in relation to future positions of interest with TripADeal orits related companies.TripADeal will store your personal information in accordance with its general privacypolicy, available here . If you wish to access or correct any of your personalinformationheld by TripADeal, please use the contact details set out on the privacy policy page. #J-18808-Ljbffr