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Administrative Assistant | Rheumatology page is loadedAdministrative Assistant | RheumatologyApply locations VIC - Melbourne, CBD & Inner Suburbs time type Part time posted on Posted Yesterday time left to apply End Date: July 17, 2025 (28 days left to apply) job requisition id JR142864Job Description:Permanent part time, 26 hours per week, Fitzroy locationFriendly & supportive teamExcellent benefits including salary packagingAbout the RoleProvide administrative support to the Scleroderma research Team to ensure the effective and efficient running of the research program including clinical trials and national Scleroderma registry.Process financial requests and invoicingAssist with Data entry and data cleaning for the national registryManage finances and track payments for the registryCo-ordinate blood collection across the sitesAssist with ethics reports and applicationsClassifications for this position will range from HS1 - HS17 ($58,442 - $64,610 per annum pro rata)Your ContributionStrong computer and administrative knowledge and experienceAttention to detail is very important in this roleA good knowledge of medical terminology would be importantPrevious experience with STATA would be advantageousAbility to work autonomously and as part of a teamHighly developed organisational and prioritisation skillsA valid Nationally Coordinated Criminal History Check, or willing to obtainWhat We OfferA focus on wellbeing initiatives, with regular events and programsConfidential, solutions-focused employee counsellingA healthy work/life balance encouraged.Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilitiesSalary Packaging Increase your take home pay!In the heart of Fitzroy, CBD at our doorstep, close to some of Melbournes best cafes, public transport and lots of carparksDiscounts and Promotions always available through our FoundationRegular opportunities for professional development to assist you to reach your career goalsCulture of continuous improvementAbout the Department of RheumatologyThe Department of Rheumatology is a multidisciplinary Unit dedicated to improving the understanding and treatment of Rheumatology disorders. The unit has a large Scleroderma research group. The national Australian Scleroderma Research Group which runs a large cohort study isbased in this department.Working at St VincentsSt Vincents Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.ApplicationPlease attach your resume and cover letter to your application.Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHMSVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).LOCAL WORK ENVIRONMENTThe Department of Rheumatology is a multidisciplinary Unit dedicated to improving the understanding and treatment of Rheumatology disorders. It is one of the leading centres of research and management of scleroderma in Australia. The successful applicant will work alongside other members of the research team, including consultant rheumatologists, project officers, post-doctoral fellows, PhD students and research nurses.POSITION PURPOSEThe primary purpose of this position is to provide administrative support to the Australian Scleroderma Interest Group (ASIG), a multicentre collaboration of Australian researchers with expertise in scleroderma.POSITION DUTIESEnter data into ASIG database, including quality of life survey results, patient annual visits, and corrections from data cleaning exercises.Download and upload HRCT scans to the ASIG HRCT repository. Assist in data cleaning activities by identifying inconsistencies and missing data in the database, and making corrections using STATAAssist in the management of ASIG finances using accounting software (Xero), by reconciling transactions, generating invoices, updating budgets and preparing profit and loss reports.Organise the payment of invoices using internet bankingMonitor finances in multiple bank accounts and cost centresGenerate financial reports from a St Vincents cost centre, and organise reimbursementsPrepare financial information for the ASIG book-keeper (quarterly) and financial auditors (annually)Assist in the submission of annual reports and amendments to local ethics committees.Prepare and ship blood collection packs to sitesManage the cataloguing, storage and shipment of serum and DNA samples to a central repositoryPrepare minutes from recorded meetings of the three committees associated with ASIGEnsure accurate and organised filing systems are maintainedAssist in the design and content development of an ASIG websiteGeneral administrative tasks as requiredAssist with clinical trials in department as requested includingAssist with audit and monitoring processes as requiredInvoicing drug companies for clinical trial attendancesOrganize reimbursement of clinical trial associated cost of patientsDropping off patient blood samples and organising courier collections as requestedMaintaining clinical site flies for clinical trialsAssisting with preparation of blood collection packs for clinical trialsAssisting with preparation of prepare paper work for study visitsEntering data form clinical trial visits to electronic software as requiredESSENTIAL REGISTRATION, LICENSE OR QUALIFICATION REQUIREMENTSExcellent computer skills and knowledge of simple accounting processesGood knowledge of medical terminologyOTHER ESSENTIAL REQUIREMENTSDemonstrated experience managing and analysing data using STATAKnowledge, experience and ability to provide a broad range of administrative functionsDemonstrated highly developed organisational skillsAttention to detailDemonstrated ability to work autonomously and as part of a teamDemonstrated highly developed written, communication and interpersonal skillsAbility to determine workload priorities and meet deadlinesHighly proficient computer skills using Microsoft Office (including MS Word, Excel, Access and Outlook)Commitment to St. Vincents Health and the values of the Sisters of CharityOTHER NON ESSENTIAL REQUIREMENTSPreferably studying or completed science or applied science undergraduate degreeSome experience with STATAClosing Date:16 July 2025 11:59pmReconciliation Action Plan:At St Vincent''s we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.For further information, visit ://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.auView Reconciliation Action PlanCode of Conduct:View Code of ConductSimilar Jobs (4)Medical Administration Assistantlocations VIC - Melbourne, CBD & Inner Suburbs time type Full time posted on Posted 21 Days Ago time left to apply End Date: June 28, 2025 (9 days left to apply)Patient Services Clerk | Casuallocations VIC - Melbourne, CBD & Inner Suburbs time type Casual posted on Posted 13 Days Ago time left to apply End Date: July 5, 2025 (16 days left to apply)Elective Surgery Waiting List Officer - Breast/DOS/Endocrine/Colorectallocations VIC - Melbourne, CBD & Inner Suburbs time type Full time posted on Posted 21 Days Ago time left to apply End Date: June 27, 2025 (8 days left to apply)Job Alerts for future opportunitiesSet up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen.Become a healthcare superheroAbout UsSt Vincents Hospital Melbourne (SVHM) is a Catholic not-for-profit healthcare provider with a reputation for compassionate care and world-leading innovation. Part of the St Vincents Health Australia group, we are a leading tertiary teaching hospital providing a comprehensive suite of services including acute medical and surgical services, emergency and critical care, aged care, diagnostics, rehabilitation, allied health, mental health, palliative and residential care.Operating from 18 sites across greater Melbourne, this includes a major teaching, academic research and tertiary referral centre situated in Fitzroy, a soon to be established Rapid Access Hub at St Vincents Hospital on The Park, St Georges Health Service Kew, palliative care at Caritas Christi Hospice, as well as aged care, correctional health, mental health and community centres, pathology collection centres, general practice services and dialysis satellite centres.We continue to be at the forefront of care for Victorias most in-need communities.Employing more than 7,000 staff and with over 880 beds in daily use, the core aim of SVHM is to improve the patient experience through better access, superior outcomes and a more efficient and responsive health service. #J-18808-Ljbffr