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Executive Assistant to Managing DirectorJoin to apply for the Executive Assistant to Managing Director role at Sharp & CarterExecutive Assistant to Managing Director3 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant to Managing Director role at Sharp & CarterGet AI-powered advice on this job and more exclusive features.Join a dynamic, high-performing global financial services firm as an Executive Assistant based in Melbournes Bayside. This is an exciting opportunity to work alongside senior leadership and contribute to the smooth operation, strategic alignment, and continued success of the Australian office. If you''re a proactive, solutions-focused professional with a passion for driving operational excellence, this could be your next career move.About the Role Reporting to the Managing Director, this multifaceted role combines executive support, operations leadership, financial oversight, and team management. Youll work closely with senior leaders, while overseeing a small administration team across multiple office locations.Key ResponsibilitiesExecutive Support & Office LeadershipPartner with the Managing Director to manage the day-to-day operations of the Australian office.Provide high-level executive support to senior leaders, including complex diary management, travel coordination, and expense reporting.Act as a trusted advisor to executives, supporting communication, reporting, and strategic initiatives.Business Operations & Process ImprovementOversee daily office operations, including facilities, supplies, and vendor management.Drive workflow improvements, implement scalable systems, and resolve urgent business challenges.Manage travel processes and ensure compliance with policy and cost-effectiveness.Financial Oversight & ReportingAdminister office budgets, track spend, and prepare regular financial reports.Manage company-wide travel and business expense reporting systems, including Uber for Business and AMEX BTA.Stakeholder & Vendor ManagementAct as lead coordinator for key partners (e.g., marketing agencies, travel providers, IT, Finance, HR).Ensure smooth delivery of campaigns, business initiatives, and cross-functional projects.Internal Communication, Culture & EventsPlan and execute internal events including offsites and engagement activities.Manage internal communications and support company-wide culture and recognition programs.Team Leadership & Administration OversightLead and mentor a team of administration professionals.Set clear goals, support professional development, and align team output with business priorities.About You Experience & SkillsExperience in executive support, operations, or administration leadership.Proven success supporting C-suite executives and managing senior stakeholders.Strong project management skills and the ability to deliver cross-functional initiatives.Experience with Microsoft Office Suite and budget/expense reconciliation tools.Exposure to office/facility management and business operations across multiple locations.Personal AttributesHighly organised and detail-oriented with a proactive mindset.Calm under pressure, adaptable, and solution-focused.A natural leader and collaborator with excellent communication skills.Confident managing sensitive information with discretion.A self-starter with strong ownership and a commitment to excellence.Why Join This Team?Global exposure within a high-calibre financial services firm.Collaborative and supportive culture with strong leadership.Bayside location offering a balance of city proximity and lifestyle.Diverse, impactful role with career development and leadership potential.How to ApplySharp & Carter often has a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.Bridgette Meadenbmeaden@sharpandcarter.com.au0484 381 458Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesStaffing and RecruitingReferrals increase your chances of interviewing at Sharp & Carter by 2xGet notified about new Executive Assistant to Managing Director jobs in Melbourne, Victoria, Australia.Melbourne, Victoria, Australia $6,000.00-$6,000.00 1 week agoMelbourne, Victoria, Australia 1 week agoExecutive Assistant - 6 Month Maternity Leave CoverExecutive Assistant - Transaction Advisory Group - MelbourneExecutive/Assistant Manager R&D Tax OpportunitiesExecutive Housekeeper Assistant (M/W) Club Med ResortMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 1 week agoExecutive Assistant to Business ServicesMelbourne, Victoria, Australia 20 hours agoEA to Director Organisational PerformanceMelbourne, Victoria, Australia 4 months agoAbbotsford, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant - GM Technology (Fixed Term Contact)Mulgrave, Victoria, Australia 15 hours agoSouth Melbourne, Victoria, Australia 1 month agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 17 hours agoMelbourne, Victoria, Australia 3 days agoExecutive Assistant to CEO & Executive DirectorMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant / Personal AssistantExecutive Assistant to Managing Director - 8 Month ContractMelbourne, Victoria, Australia 17 hours agoMelbourne, Victoria, Australia 1 week agoExecutive Assistant to CEO - Family OfficeMelbourne, Victoria, Australia 2 days agoExecutive Assistant (4-6 Month FTC - Potentially ongoing)Footscray, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 13 hours agoMelbourne, Victoria, Australia 2 weeks agoMount Waverley, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 3 weeks agoWere unlocking community knowledge in a new way. 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