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About Us : About Agility Law Group: Agility Law Group is a respected legal practice located in the heart of Brisbane''s CBD. We pride ourselves on providing comprehensive and effective legal solutions to our clients. Our team is committed to professionalism, integrity, and delivering exceptional service. We foster a collaborative and supportive work environment where every team member plays a vital role in our success. About You : You possess a strong administrative background, ideally within a professional services environment. Experience in a legal secretary or personal assistant role will be preferred. Exceptional time management and organisational skills are paramount, with a proven ability to prioritise tasks and meet deadlines. You have a keen eye for detail and a high level of accuracy in all your work. Excellent written and verbal communication skills are essential. You are proficient in the Microsoft Office Suite. Experience with Legal software would be ideal but not necessary. You are a proactive and resourceful individual with the ability to work independently and manage responsibilities effectively. Strong interpersonal skills and a focus on providing excellent client service are highly valued. While not essential, some bookkeeping experience would be advantageous. Completion of a High School Year 12 certificate is essential. Prior administrative experience in a law firm is desirable. Position Summary : In this crucial role, you will provide comprehensive administrative support to our Partners and Lawyers. Your expertise in scheduling, coordinating appointments, and proactively anticipating needs will be essential to ensuring the smooth and efficient operation of the firm. Why Join Agility Law Group? You will be an integral part of a supportive and professional team, contributing directly to the success of the firm. We offer a collaborative work environment and the opportunity to further develop your administrative skills within the legal sector. Key Requirements : Computer literacy: Competent with legal management software and Microsoft Office Suite. Verbal and written Communication: Excellent written and verbal communication skills. Attention to detail: High level of accuracy in all tasks performed. Customer service: Strong interpersonal skills with a focus on client satisfaction. Time management: Effective at prioritising and managing multiple tasks simultaneously. Word processing Skills: High speed and accuracy in typing and document preparation. Autonomous work: Ability to work independently while managing responsibilities. Job Responsibility : Managing communications with respect to legal files, including telephone calls, emails, and letters between various parties, and accurately recording these communications on file in accordance with the Firms policies. Drafting legal documents and correspondence, ensuring accuracy and timeliness. Diarising important dates and maintaining the diary of professional staff, including saving calendar dates in Leap. Professionally presenting all outgoing documentation in compliance with the Firms standards (mail register, affidavits of service). Maintaining effective filing and document management according to the Firms policies, including opening files, adding details, and preparing initial documents. Preparing and sending draft bills, closing, and archiving files as needed. Assisting with the preparation of administrative documentation such as reports, presentations, and briefs. Assisting with organizing meetings and events, both internal and external, and attending where required. Taking accurate and efficient minutes during meetings. Client Care Maintaining professional and effective verbal and written communications with staff, clients and third parties Attending to client and staff needs in a friendly, efficient and polite manner Building rapport with clients and staff and provide professional client service, in response to client and staff needs at all times Promoting and maintaining a positive organisational image and strong working relationships with your internal team Compliance Sound understanding of, demonstrate commitment to, and comply with all federal and state rules of legal procedure and internal policies and procedures relevant to your role and the activities undertaken in that role Observing and maintaining strict client confidentiality Other Duties Carry out any other duties relevant to your role as required or directed by management Carry out legal research as required or directed Job Functions : Law - Secretaries Job Benefits : Agility Law Group Pty Ltd - Brisbane CBD (Onsite) Are you a highly organised and detail-oriented administrative professional with a passion for providing exceptional support? Do you thrive in a fast-paced legal environment and possess outstanding diary management skills? If so, Agility Law Group is looking for a dedicated Legal Secretary / Personal Assistant to join our dynamic team in Brisbane city. Selling Point : Salary commensurate with experience. Contact : Janel Pearce