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Join to apply for the Administrative Assistant role at Alfred Health1 day ago Be among the first 25 applicantsJoin to apply for the Administrative Assistant role at Alfred HealthAlfred HealthAlfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.Fixed Term until 30 June 2026Part time: 30.4 hours per fortnight available (2 days a week)Salary range HS1-HS17 (depending on qualifications and experience)Alfred locationAlfred HealthAlfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.2x positions availableFixed Term until 30 June 2026Part time: 30.4 hours per fortnight available (2 days a week)Salary range HS1-HS17 (depending on qualifications and experience)Alfred locationStaff benefitsThe DepartmentThe Bariatric Surgery Registry is an established bi-national clinical quality registry that monitors the safety and efficacy of bariatric surgery across Australia and Aotearoa New Zealand. Since its beginning in 2012, the Registry has enrolled over 165,000 people who have had a bariatric procedure and has 213 surgeons and 150 hospitals contributing data. The Registrys team is based in Monash Universitys School of Translational Medicine (STM) at the Alfred Hospital campus.Further information about the registry can be found at PositionThe BSR Administrative Assistant provides general administrative and data entry support to the Bariatric Surgery Registry team based at the Alfred Centre, Melbourne.Data EntryThe responsibilities of this role include:Enter data into BSRi.Enter data into Microsoft Excel spreadsheets for record-keeping and analysis.AdministrativePrepare and mailout Participant Explanatory Statement as per standard operating procedures and protocolFollow up of Return to Sender Participant Explanatory Statements as per protocol;Answering telephone calls by drawing on knowledge of the work areas procedures to respond to general inquiries (under guidance for nonstandard matters);Scan and file any documents related to the Registry;Printing, collating and distributing faxes;Prepare and mail out welcome packs/ flyers/ forms to new surgeons;Post and pick up daily mail as required including distributing to appropriate staff;Assist with induction of new team membersOrdering supplies and stationery;Maintain accurate administrative records and data entries in the Insightly CRM system.Additional ResponsibilitiesMaintain and apply a comprehensive knowledge of the work area''s policies, procedures and techniques to provide services and find appropriate solutions to day-to-today issues.Develop and maintain excellent working relationships with a range of contacts and use these to facilitate communication.Other duties as directed by the BSR Management team.Key selection criteriaEssentialRelevant experience and/or education/training in a health-related setting.Excellent written communication and verbal communication skills;Demonstrated capacity to work independently and cooperatively and collaboratively in a team;Demonstrated computer skills with databases, word processing and spreadsheets;Highly organised, strong attention to detail with proven ability to follow instruction and prioritise tasks accordingly;A demonstrated awareness of the principles of confidentiality, privacy and information handling; andExperience in dealing with clinicians and hospital administration staff in a collaborative mannerDesirableRelevant experience in administration in the Health sector.Demonstrated knowledge of the structure and operation of a large University and the placement of a Registry within this organisation.BenefitsAccess to Salary Packaging and Novated LeasingHealth and Wellbeing initiatives in addition to discounted health insuranceGreat work/life balancePlease submit a cover letter and CV to be considered.For any enquiries, please email rachana.pattali@monash.eduAlfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the departments risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.Website: www.alfredhealth.org.auSeniority levelSeniority levelEntry levelEmployment typeEmployment typePart-timeJob functionJob functionAdministrativeIndustriesHospitals and Health CareReferrals increase your chances of interviewing at Alfred Health by 2xSign in to set job alerts for Administrative Assistant roles.Melbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 4 months agoMelbourne, Victoria, Australia 1 week agoParkville, Victoria, Australia 1 week agoExecutive and Administration CoordinatorMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 2 years agoSouth Wharf, Victoria, Australia 1 week agoSouth Melbourne, Victoria, Australia 1 month agoParkville, Victoria, Australia 2 days agoMelbourne, Victoria, Australia 9 months agoParkville, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia A$55,000.00-A$65,000.00 1 week agoMelbourne, Victoria, Australia A$59,804.00-A$64,577.00 2 days agoExecutive Assistant / Personal AssistantMelbourne, Victoria, Australia 2 weeks agoParkville, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 days agoMelbourne, Victoria, Australia A$80,000.00-A$90,000.00 2 days agoExecutive Assistant / Personal AssistantPersonal Assistant - 12 Month Fixed Term ContractMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoCremorne, Victoria, Australia A$60,000.00-A$80,000.00 1 week agoBraybrook, Victoria, Australia 5 days agoMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 1 week agoSt Kilda, Victoria, Australia 3 months agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia 6 days agoMelbourne, Victoria, Australia 4 weeks agoSite Services and Administration OfficerMelbourne, Victoria, Australia 1 week agoWest Melbourne, Victoria, Australia 6 days agoWere unlocking community knowledge in a new way. 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