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Direct message the job poster from Activ8 MindSenior Marketer | Mental Health & Human ServicesActiv8 Mind are a thriving and rapidly growing mental health and human services organisation. Working in this sector can be one of the most rewarding Administration roles there is. We are a values-driven organisation, embracing growth, thoughtful care and proactive service provision.This is an opportunity for a driven Administration Officer to join our multidisciplinary team today! Our services are provided to clients across a variety of frameworks and funding streams including NDIS, Workers'' Compensation, Medicare and EAP.We are now looking for aFULL TIME Administration Officerto provide support to our growing team of practitioners and other admin staff.Perform general administrative duties such as working within agreed priorities, and working independently on routine tasks, accepting more challenging tasks while applying the skills of communicating effectively with a diverse range of clients.The RoleThis is a full time, IN-OFFICE role based predominately at our Parafield office (Parafield, Adelaide 5107). Unley location may be required to assist with leave periods.Deliver efficient and confidential business and administrative support to the Activ8 Mind team, to ensure optimal delivery of services. The role will primarily comprise:Reception and promptness in client scheduling and practitioner calendar managementEnsure timely and comprehensive completion of new client on boarding process.Accurate information management is actualised for each client.Perform general administrative duties including but not limited to; manage generic emails, booking appointments and re-scheduling of cancelled appointments, management of referrals, meet and greet clients, answering and directing calls, client data entry for new and existing clients, adding cost estimates and due dates, prepare and follow up on service agreements, corresponding with client stakeholders to confirm information, managing payments and Medicare billing forms in accordance with financial policies.To be flexible in managing workload according to urgent and immediate tasks to achieve organisational/team goals to meet conflicting deadlines.Follow up on matters and changes relating to IT, utilities, facilities, suppliers, stationary, and amenities purchasing. Housekeeping and light office cleaning as directed.Previous working administration experience from within the medical/ health / allied health / disability sectors.An understanding of mental health services and the functioning of the healthcare system.Exceptional communication skills to efficiently interact with clients, client stakeholders, and organisational staff.Strong organisational skills and the ability to multitask, ensuring all administrative tasks are completed on time and efficiently.A keen attention to detail for tracking patient records, billing details, and regulatory compliance documents.Problem-solving skills to address any administrative or operational challenges that may arise.Empathy and understanding to handle sensitive situations.Ability to maintain confidentiality and adhere to ethical standards in handling patient information.Proficiency in using healthcare administration software and digital health records.Effective team skills with the foresight to understand and respond to clients and staff needs.High level of experience in Microsoft Office including TEAMS and EXCEL and ability to operate a range of software. programs demonstrating a high degree of accuracy.High level of interpersonal, oral, and written communication skills, able to concisely convey information.To deliver efficient and confidential frontline business and administrative support to our team.Clear, confident and professional phone manner & communication skills.Able to work autonomously and with limited supervision.NDIS worker screening check (or eligible).Working with Children Check (or eligible).Growth mindset and agile.Able to provide positive referees / references.Applications considered as they are received. Application requires cover letter and resume.Please email m.alvarez@activ8group.com.au or call 8292 5302 for further queries.Job Type: Full-timePay: $64,000.00 $70,000.00 per yearExperience: administration: 2 years (Required)Work Authorisation: Australia (Required)Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesMental Health CareReferrals increase your chances of interviewing at Activ8 Mind by 2xGet notified about new Administrative Officer jobs in Adelaide, South Australia, Australia.Executive Assistant to Head of Junior SchoolNorwood, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 1 week agoAdministration Officer (Employment Pool)Eastwood, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 2 days agoAdelaide, South Australia, Australia 5 days agoExecutive Assistant to the Managing DirectorHackney, South Australia, Australia 19 hours agoRegency Park, South Australia, Australia 2 days agoAdelaide, South Australia, Australia 1 day agoAdelaide, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 47 minutes agoAdelaide, South Australia, Australia 3 days agoAdelaide, South Australia, Australia 3 weeks agoAdelaide, South Australia, Australia 2 weeks agoAdelaide, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 1 day agoCasual Register - Administration Support OfficerAdelaide, South Australia, Australia 1 week agoSt Marys, South Australia, Australia A$60.26-A$60.26 2 weeks agoAdelaide, South Australia, Australia 6 days agoChristie Downs, South Australia, Australia 2 days agoASO5 2 x Senior Executive Support OfficersAdelaide, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 1 hour agoKent Town, South Australia, Australia 1 day agoAdelaide, South Australia, Australia 3 days agoAdelaide, South Australia, Australia A$75,000.00-A$85,000.00 1 week agoAdelaide, South Australia, Australia 1 week agoAdelaide, South Australia, Australia 7 hours agoAdministration Assistant (Clinical Safety and Quality)Adelaide, South Australia, Australia 1 week agoPurchasing and Administration Officer Central Office - GlensideGlenside, South Australia, Australia 6 days agoAdelaide, South Australia, Australia 4 months agoAdelaide, South Australia, Australia A$70,000.00-A$80,000.00 3 days agoAdelaide, South Australia, Australia 1 day agoAssistant Managers, Executive Level 1, Business Grants HubAdelaide, South Australia, Australia 2 weeks agoReceptionist - Full Time - 12 Months contractHackney, South Australia, Australia 2 days agoAdelaide, South Australia, Australia 13 hours agoAdelaide, South Australia, Australia 1 week agoWere unlocking community knowledge in a new way. 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